Top 13 Must-Have Task Management Tools to Boost Your Productivity in 2025

Monday.com is a highly popular task management platform known for its simple design and user-friendly interface. Its layout resembles a customizable spreadsheet, making it accessible and easy to navigate, yet packed with a wide array of features that enhance its functionality and interactivity.

This tool offers automation options and supports remote task management, simplifying your workflow. Its comprehensive dashboard provides a complete overview of all ongoing tasks, helping everyone stay aligned and on track. Users can take advantage of a 14-day free trial to test out the premium plans before committing to a subscription.

Key Features:

Pros:

Pricing:

Monday.com offers four pricing tiers depending on the number of users you have. For groups of up to three users, specific plans are available to fit your needs.

All plans come with a free 14-day trial, allowing unlimited boards, and no credit card is needed for sign-up. Additionally, opting for annual billing grants you an 18% discount.

Start your free trial today with Monday.com.

Designed for small to medium-sized businesses, Wrike costs $9.80 per month.

Wrike is a powerful task management platform ideal for forward-thinking companies. It is particularly suited for teams that need to modify and tailor their workflows within a single task management system. Wrike also functions as one of the best tools for collaborative project planning and execution.Workflow management tools and board meeting software are valuable resources I highly recommend.

These tools are designed to make your workload easier to handle. Wrike, in particular, focuses on remote team cooperation and customizing workflows for different team members.

With features like personalized dashboards and simplified workflows, you can stay efficient even when you’re not physically with your team members. You can collaborate in real-time using features such as:

Wrike offers four subscription plans:

All plans include a free trial. The basic plan covers core features like task management, board views, document sharing, and activity updates. Paid plans add advanced tools such as Gantt charts and time tracking. Start your free trial of Wrike today.

Smartsheet transforms project and team management through its cloud-based platform that streamlines work processes.

Many leading organizations, including over 90% of Fortune 100 companies, are already harnessing Smartsheet’s powerful tools to boost productivity and efficiency.

What makes Smartsheet stand out from other options? It’s designed to be flexible, allowing teams to scale their usage up or down without compromising security or quality.

The platform combines an user-friendly interface with robust security features to ensure your data remains protected regardless of team size. You can easily connect Smartsheet with other popular tools such as Salesforce, SharePoint, Slack, and Microsoft Teams.

Customer support is a priority for Smartsheet, which offers Professional Services to assist new users or those seeking more advanced customization. Their team provides tailored training and implementation strategies to help maximize your investment. Additionally, customer support is available 24/7 to resolve any issues that arise.

At the heart of Smartsheet is a vibrant community of users who share insights, ideas, and best practices on maximizing the platform’s potential for various workflows.

Key features include project visualization with Gantt charts, automation of routine tasks, real-time collaboration, and comprehensive integration capabilities—making project planning and execution more efficient and adaptable.

Advantages of using Smartsheet include high customization options, quick modifications such as column adjustments and sorting, and seamless integration with platforms like Microsoft Teams, making it suitable for large organizations.

Pricing plans are available at four levels, starting with a free option. The detailed pricing information is depicted in the accompanying image, ensuring that businesses can choose a plan that best fits their needs while benefiting from the powerful functionality Smartsheet offers.

Top Task Management Tool for Remote Teams ($10.99 per month).

Asana is a cloud-based task management software that helps keep your team organized and handle various tasks, projects, and assignments efficiently. It is widely used by professionals worldwide due to its intuitive interface.

Similar to Trello, Asana offers a drag-and-drop system that allows you to visualize your workflow easily. You can move tasks across different stages, from start to finish, facilitating smooth project progression. The platform also includes a ‘Timeline’ feature, which enables you to synchronize related projects for better coordination.

The timeline view provides an overview that visually demonstrates how various parts of a task are interconnected within your team. It also allows you to automate routine processes to enhance efficiency.

Here are five manual tasks that can be automated using Asana:

In addition to automation, Asana’s reporting tools help monitor completed tasks and notify users once a task has been finalized.

Asana offers four main plans:

Both the paid options include free trial periods.

Get started with Asana.

Best For Kanban Boards ($5 Per Month).

Trello is a productivity tool designed to help teams work together more efficiently and finish tasks faster. It uses boards and cards to organize your projects, making it simple to prioritize and track progress.

Known for its easy-to-use, drag-and-drop interface, Trello allows you to move cards containing specific tasks between different sections effortlessly. This setup helps you visualize the stages of your projects from start to finish. You can assign names, set deadlines, and delegate tasks to team members with ease.

Additionally, Trello offers an integrated automation feature called Butler that handles many repetitive tasks automatically. It can manage calendar commands, trigger rules based on specific actions, send reminders for due dates, and even generate new cards as needed.

Key features include its built-in automation tool Butler, which simplifies task management by automating routine processes like reminders and calendar updates. It also supports integration with popular apps such as Slack and Dropbox, facilitating seamless collaboration. With Trello, you can easily create and manage multiple cards, add comments or activities, and attach files, making team collaboration straightforward and transparent.

A visual example demonstrates Trello’s multiple workflows and team management capabilities. The platform offers various templates tailored for different fields like engineering, marketing, and business, allowing users to quickly adopt and customize workflows.

Trello’s user-friendly interface includes the ability to attach images and files directly to cards, supporting efficient file sharing and storage. Its task boards help teams prioritize tasks effectively. The free plan includes unlimited personal boards, cards, and lists, making it accessible for individual users and small teams.

Pricing options range from free to paid plans that offer additional features and team management capabilities, making Trello a flexible choice for organizations of all sizes.

Trello has three main subscription options available on a monthly or annual basis. The free plan costs nothing per user each month, but billing is annual. The standard plan is $5 per user per month, billed annually, while the premium plan costs $10 per user per month with annual billing. For larger organizations, there is an enterprise option at $17.50 per user monthly, billed annually. Every plan provides basic features, including unlimited personal boards, cards, and lists.

Teamwork is a task management platform that combines powerful features with ease of use, which has made it increasingly popular. It features an intuitive interface that simplifies managing multiple projects and is favored by project managers, business owners, agencies, and professional service providers. Core features include dashboard views and project health updates to keep projects on track, time tracking to analyze task durations for better planning, workload management to view team members’ availability, and tools for visualizing projects through Gantt charts, calendars, and reports. Benefits include flexible, user-friendly, and feature-rich software, excellent customer support, a free 30-day trial, and free invoicing and time tracking options for clients. Pricing starts with a free plan for up to two projects, with paid tiers at $10 per user annually (or $12.50 billed monthly) and $18 per user annually (or $22.50 monthly). Enterprise pricing requires contacting Teamwork directly.

Toggl Plan is regarded as an excellent task management and team planning tool, especially suited for capacity planning. It offers a free version with paid plans starting at $8 per month. The platform helps teams keep tabs on project progress and workloads via a user-friendly interface that uses drag-and-drop functionality. It’s designed to be extremely straightforward, requiring no training or onboarding, making it ideal for individuals managing projects without formal project management experience. Toggl Plan allows users to see a high-level overview of team activities and project statuses, simplifying task scheduling and resource allocation.

One of Toggl Plan’s key strengths, besides managing daily tasks, is its ability to track your team’s capacity. The timeline view allows you to quickly see if team members are overworked or have availability, making it easier to identify when you can take on new projects. The visual overview helps ensure your team isn’t overloaded, and you can see at a glance who is free or busy. This helps in better workload distribution and resource management.

Toggl Plan has three pricing tiers:

The paid plans include a 14-day free trial.

Ideal for Agile teams and in-depth planning. Jira is a comprehensive project management tool geared towards agile workflows, with features that allow for precise tracking and planning. You can create user stories and issues for team members, assign tasks, and maintain visibility over project progress. The board view offers a clear overview of how tasks are moving through various stages, with filters to customize views like released, unreleased, or in-progress tasks. One of Jira’s unique aspects is its flexibility in workflow creation; you can design custom submission paths such as: Open > In Progress > Under Review > Final Approval > Done. This adaptability makes Jira a powerful choice for teams requiring detailed, customizable planning tools.

You can design your own workflow or adapt the existing one. Additionally, Jira allows integration with other business applications you use regularly, making your workflow more comprehensive. It also features robust security measures to protect your data.

Jira offers three subscription options:

Both paid options include a free trial for a week, with no credit card required. For larger teams exceeding 100 users, customized pricing is available.

Ideal for a comprehensive overview of your tasks at $39 per month.

Nifty stands out as an excellent task management tool for those who need a detailed project overview. It enables you to break down long-term goals into actionable tasks and uses multiple views such as Kanban, detail, and list to help you visualize the progress clearly. The “My Tasks” section keeps you updated on your responsibilities, ensuring you stay organized and on schedule.

You can organize your tasks efficiently by sorting them according to deadlines to focus on what needs to be completed first. Besides this, tasks can be filtered by due dates, milestones, and other parameters. You also have the option to create reusable templates for recurring tasks, streamlining your workflow for future activities.

Switching to Nifty is smooth and simple. It allows you to transfer existing tasks from platforms like Trello quickly and without hassle.

Key features include automating task assignments, so when you assign a task to a team member from a list, they automatically gain access to every task on that list. You can also add subtasks to break down larger objectives into manageable parts, helping you stay organized. Additionally, a built-in time tracker allows you to monitor how long you spend on each task, providing valuable insights for project planning.

The interface is designed to be intuitive and user-friendly. You can tag tasks with custom labels for better organization, and the platform is compatible across various devices such as Mac, Windows, iOS, and Android. Tasks can be scheduled to repeat based on specific dates or statuses, forming a systematic recurring cycle for repetitive work.

Nifty offers four pricing plans: Starter at $39/month billed annually, Pro at $79/month billed annually, Business at $124/month billed annually, and Enterprise at $399/month billed annually. You can switch plans anytime, and a 14-day free trial lets you explore its features risk-free.

10. MeisterTask

Ideal for larger teams needing collaboration tools, MeisterTask costs $8.25 per month. Its clean, straightforward interface allows teams to focus on three core elements: tasks, dashboards, and projects. Many tutorials and support articles make onboarding simple.

Essential features include automatic data backup and recovery options, Kanban-style boards for visual task management, extensive integration with other software, detailed reports, and real-time updates. Users can assign tasks, monitor progress, and stay in the loop by becoming watchers for specific projects or tasks.

Key features include a built-in time tracker to estimate hours spent on tasks, custom fields to categorize and add relevant data, checklists to ensure all steps are covered, and attachments to upload files directly onto task cards.

The user interface employs a drag-and-drop layout that is sleek and easy to navigate. Its Kanban-style boards offer a comprehensive view of workflows, and the app works on smartphones for remote collaboration. Automatic notifications keep everyone informed, and there’s no need for manual installations or updates. The free plan includes all essential features suitable for beginners.

MeisterTask offers four different subscription plans: the Basic plan is free and suitable for straightforward task management. The Pro plan costs $8.25 per month and includes more advanced features like integrations and automation. The Business plan is priced at $20.75 monthly and is designed for larger teams that need to share tasks widely. For organizations with specific needs, there’s also a customizable Enterprise plan tailored for large companies requiring specialized features.

The Basic plan is ideal for simple task tracking, whereas the Pro plan enhances your workflow with extensive integration options and automation capabilities. The Business plan facilitates robust team collaboration and sharing, making it suitable for larger groups. The Enterprise tier caters to big organizations that need extra customizations and advanced options.

Manage Your Tasks with To-Do Lists at Just $3 Monthly. Todoist helps you organize your tasks efficiently through a simple to-do list interface. It offers numerous features to categorize tasks by date, color-code for clarity, and assign priorities. Users can access numerous templates such as social media calendars, project roadmaps, and development workflows, providing ready-made structures to streamline planning. The platform provides a clear overview of all your pending tasks, making it easy to keep everything organized. You can quickly add new tasks, comment on existing ones, set recurring deadlines, and create detailed subtasks.

The tool also seamlessly integrates with other business applications such as Google Drive, enhancing your productivity and streamlining task management. Key features include the ability to delegate tasks, receive automated notifications for comments or completions, and set daily goals that earn users “karma” points to motivate ongoing task completion.

Additional advantages are the compatibility across various operating systems including macOS, Windows, and mobile devices, and email plugin integrations for Gmail and Outlook that turn email correspondence into actionable work items. Users can also pin favorite tasks, use labels and filters for better organization, and enjoy a free plan that handles up to 80 tasks, with paid options offering a 30-day free trial.

Todoist offers three different pricing options: the Free plan for small teams just getting started; Premium, which costs $3 monthly billed annually, designed for professionals; and Business, costing $5 per month when billed yearly, suited for teams. You can try the paid plans free for a month and are eligible for refunds within 30 days of purchase.

The To-Do List with Calendars & Reminders costs $2.99 per month. The app features a straightforward list-like task management system that includes calendars, planners, and reminders. Like many other apps, Any.do uses a drag-and-drop interface, but it also offers unique features such as the “Moment” function. This feature sends you push notifications about your daily plans, helping you stay organized. It also includes voice entry, automatic completion clearing, and more. Additionally, the app offers a free reminder tool where you can set daily, weekly, or monthly reminders to keep track of important tasks.

Beyond managing your tasks, the mobile app allows you to access your task list anytime worldwide and makes collaboration with team members simple and efficient.

Any.do offers three subscription options: a monthly plan at $5.99 per month, a six-month plan at $4.49 per month, and an annual plan costing $2.99 per month, enabling you to save around 50%. Upgrading to the Premium plan unlocks features such as task coloring, theme customization, location-based reminders, recurring task settings, and unlimited attachments. Additionally, you can hire an assistant available every day of the year at a cost that needs to be requested.

Task Management Using Spreadsheets ($7 Per Month). Smartsheet functions as a highly advanced spreadsheet platform designed to help you manage tasks and projects effortlessly within a unified dashboard. It operates like a regular spreadsheet but includes additional features tailored for task management. You can keep all your ongoing tasks in a single sheet and view them through multiple tabs.

The platform provides tools for managing task overflow, setting deadlines, and creating sub-tasks within rows. It also allows you to enhance task details with checkboxes, attach files directly to rows, and leave comments for clarification or collaboration.

Smartsheet provides two main plans: Pro at $7 per user per month (minimum of 3 users), billed annually, and Business at $25 per user per month (minimum 3 users). For larger enterprises, custom pricing is available upon request. Both plans include common features such as administrative controls, various views, and support options. Custom plans can be arranged for additional, advanced features.

A Free App for Simple Collaboration and Task Management. Sendtask is a no-cost tool designed to facilitate easy team coordination and task tracking. It offers a straightforward interface perfect for individuals or small teams looking for basic task management without extra costs.

Sendtask is a comprehensive task management platform that helps you organize your to-do lists efficiently. It enables collaboration with your team, clients, and suppliers all through a unified dashboard. The best part is that your collaborators, including suppliers and clients, don’t need to create an account—they can simply participate without any sign-up process.

Besides its straightforward onboarding process, Sendtask offers features like automatic reminders and direct integrations with Slack to enhance your productivity. Since the software is currently in beta, it remains free to use, and the developers assure users that the current set of features will always be available at no cost. This makes it an attractive option for those looking for a free, effective task management solution.

Key features of Sendtask include managing tasks directly from your email inbox, setting up recurring tasks, and breaking down larger projects into subtasks for better organization. It also provides collaboration tools such as comments, attaching files, adding links, and assigning tasks to team members, making it easy to communicate and coordinate efforts.

Sendtask offers a high degree of customization with filtering and sorting options to tailor your workflow. You can monitor task progress and keep track of deadlines effortlessly. Collaboration is simplified since users can work together without needing accounts, and email management is integrated seamlessly with task tracking right from your inbox. Additionally, there is an iOS app available for mobile access.

While other task management solutions like Basecamp, ClickUp, and Google Calendar are also popular, Sendtask stands out due to its simplicity and cost-free model, especially given its current beta status.

The software remains free indefinitely, as it is still in its testing phase. This provides an excellent opportunity for users to try out its features without any financial commitment.

What is Task Management Software?

Every project is composed of numerous smaller tasks that need to be addressed, managed, and completed to ensure the success of a business. Task management software is an online tool designed to help organize these tasks efficiently. It aids in estimating, scheduling, tracking time, and fostering collaboration among team members to keep projects moving forward. These tools range from simple to-do lists to complex systems with chat functions and advanced management features. Clarifying your business needs is crucial to choosing the right software to maximize its benefits.

Task management software should serve a broad spectrum of users—from large organizations and small businesses to freelancers and individual professionals—helping them plan with clarity and execute their tasks coherently.

How Do You Use Task Management Software?

Most task management tools operate on a similar principle: organizing tasks to ensure timely completion. To illustrate, consider Asana, a widely-used platform. First, create an account and log in. You can add your first task immediately by clicking the ‘Add task’ button. Asana also allows you to set up your first project, which typically consolidates related tasks for a specific goal or initiative. You can view your tasks at different levels of detail, such as lists, boards, calendars, or timelines, and organize them by various criteria. Filtering and sorting options enable you to customize your workflow for maximum efficiency.

What Should You Look For in Task Management Software?

When choosing task management software, look for key features that will support your workflow effectively:

– Manage All Tasks on a Single Platform: The software should let you oversee all your tasks in one place, enabling easy delegation and tracking directly from your dashboard, as seen in platforms like Asana.
– Seamless Collaboration: Since tasks often require teamwork, the tool should facilitate sharing files, providing feedback, and exchanging ideas, ensuring everyone stays on the same page.
– Automation Capabilities: Automating routine workflows can save time and reduce errors, so look for tools that offer automation features to streamline your processes.
– Free Trials: To determine if the software fits your needs, opt for options that provide free trials or free versions, allowing you to test functionalities before committing.Business success often depends on how well tasks are organized and managed. It’s worthwhile to explore different task management tools and test them firsthand. For example, Monday.com offers a free trial for 14 days, allowing you to evaluate its features without any upfront costs. This trial period helps you understand how effectively it can meet your needs before making a commitment.

Additionally, a crucial aspect of choosing a task management software is its ability to integrate with other applications. Seamless collaboration relies on extensive third-party integrations. For instance, Monday connects smoothly with popular tools like Zoom, Slack, Zendesk, Salesforce, Outlook, Excel, Jira, and more. Remember, the easier it is for your team to use and navigate the workspace, the more productive and efficient your business operations will be. Clear visibility of task dependencies and the ability to prioritize tasks effectively become much simpler when the software user interface is intuitive.

Choosing the right task management system can significantly improve project planning and execution. It empowers team members with a clear overview of their responsibilities, enabling everyone to stay aligned and move the project forward smoothly.

Finding the ideal task management software doesn’t have to be complicated, thanks to this review. Despite many options available, most tools share core functionalities such as project tracking, collaboration features, and task organization. However, before finalizing your choice, consider additional features that may suit your specific needs. For example, if you prefer a simple, drag-and-drop interface, options like Trello or Asana could be ideal. For enhanced time tracking, MeisterTask offers excellent capabilities. If you’re working within a tight budget, free tools like Sendtask or Any.do are also worth considering.

Which of these task management tools are you planning to try? Share your preference in the comments below.

Further insights and detailed reviews on various software options can be found on StepThroughThePortal.com, including guides to the top project management software, OKR platforms, and business process management tools for this year.

When it comes to task management solutions, my top recommendations are Monday.com and Wrike. With more teams working remotely than ever, efficient project management becomes even more critical. Whether you’re managing a project, running an agency, or leading a marketing or SaaS team, everyone needs clear communication and task visibility. That’s where task management software makes a difference. These tools facilitate file sharing, project tracking, timesheets, objective and key result (OKR) tracking, and task delegation to ensure projects are completed swiftly and effectively. Let’s explore what options are available.

What is the best task management software for your needs? Here are my top picks to consider this year.

1. Monday.com.
Best overall task management platform (free plan available, with premium features starting at $8 per user per month).

Monday.com stands out because of its robust feature set and user-friendly interface, making task tracking, deadline management, and resource allocation straightforward and efficient. Its modern design helps teams stay on top of their workload, monitor progress, and meet deadlines effectively.

Monday.com is a highly popular task management platform that offers a simple interface combined with powerful features. Its layout resembles a spreadsheet but is highly customizable, providing a flexible way to organize and track work efficiently. It includes numerous tools to enhance interaction and productivity, making collaboration seamless whether remotely or in person.

With automation options and remote task tracking, managing projects becomes much easier. The platform provides a comprehensive 360-degree view of all ongoing activities, ensuring that team members remain aligned and informed. You can try out their premium plans with a 14-day free trial before deciding to upgrade.

Key features include automated workflows that require no coding, allowing you to automate tasks such as updating statuses, setting deadlines, moving items, and sending notifications. It also supports integration with more than 50 business tools, consolidating your data into a single dashboard for streamlined task management. Visual tools like timelines and boards help you monitor progress across multiple projects and plan your team’s workload visually, making it easier to manage and assign tasks.

Monday.com provides four different pricing options depending on the number of users.

The available plans for up to three users are as follows: a Basic plan at $24 per month when paid yearly, a Standard plan at $30 per month billed annually, a Pro plan costing $48 per month annually, and an Enterprise plan which requires a personalized quote. All these options include a free trial period lasting 14 days, during which you can explore unlimited boards without needing to input credit card details. Additionally, opting for annual billing grants you an 18% discount.

You can start using Monday.com free of charge by signing up through their website.

Get started for free with Monday.com.

2. Wrike.

For small to medium-sized businesses looking for a modern project management tool, Wrike offers plans starting at $9.80 per month.

Expert advice suggests that Wrike is an excellent choice for keeping teams organized and focused. Its features include creating customizable workflows, assigning tasks efficiently, and tracking progress in real-time—helping teams stay on top of their work.

The pricing is flexible, ranging from free options to paid plans up to $24.80 per month, making it suitable for various organizational needs. Wrike is especially recommended for small and medium businesses aiming for streamlined task management and improved collaboration.

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Wrike is a top-tier tool for task management aimed at modern businesses. It works best for teams that need to customize their workflow within a single platform. Wrike is also highly rated as one of the best workflow management solutions and board meeting software, which I find to be very beneficial.

Their platform helps simplify your workload by focusing on remote team collaboration and customizable workflows among team members. With features like personalized dashboards and efficient task processes, it keeps your productivity high whether you’re working remotely or in the office.

Real-time collaboration is a key feature, allowing users to comment directly on tasks, share information openly, edit documents live, and generate detailed reports. This makes team communication seamless and efficient.

Key features include extensive integrations with tools such as GitHub, Slack, and Salesforce, which allow for smooth connection to your existing business tools. The platform supports creating customizable reports, helping you analyze and improve your processes by tailoring templates for better insights. Wrike’s multiple views increase transparency, making it easy to track progress and gather feedback through built-in approval processes. Security is also prioritized, with measures in place to restrict access and protect sensitive information. The platform enables micro-management of tasks by breaking them into smaller parts and tagging team members, while its analytics tool provides comprehensive reports on performance and accomplishments.

Pricing options are available for different needs, starting with a free plan for five users, which includes essential features like task management, board view, and real-time activities. Paid plans, such as Professional at $9.80/month and Business at $24.80/month, offer additional functionalities like Gantt charts, time tracking, and increased user capacity. The Enterprise plan is custom-priced for larger teams, providing tailored solutions.

Get started with Wrike for free and experience how it can transform your project management processes.

3. Smartsheet.

Smartsheet is another highly recommended platform for collaborative project and task management, suitable for organizations looking for flexible and scalable solutions.

Expert’s Advice

Smartsheet is a cloud-based platform that helps teams collaborate on projects and automate tasks easily. It consolidates project creation, tracking, management, and automation into a single, accessible location, making teamwork smoother and more efficient.

Smartsheet transforms the way organizations manage projects and coordinate teams by providing a cloud-based work management platform.

Many leading companies, including over 90% of Fortune 100 firms, now utilize Smartsheet’s innovative features to enhance productivity and achieve their goals more effectively.

What makes Smartsheet stand out from other software options? The platform is built to be scalable, accommodating teams of all sizes without compromising security or performance.

Designed with user-friendliness and enterprise-grade protection, Smartsheet ensures your data remains safe while offering an intuitive interface. It seamlessly integrates with popular systems like Salesforce, SharePoint, Slack, and Microsoft Teams, making it easy to incorporate into your existing workflows.

Smartsheet also prioritizes customer support, offering Professional Services to assist new users with onboarding and help existing users unlock the platform’s full potential through custom training and tailored implementation strategies. Their dedicated support team is available around the clock to answer questions and troubleshoot issues.

At its core, Smartsheet is driven by a vibrant community of users exchanging ideas, sharing best practices, and exploring creative ways to maximize the platform’s capabilities.

Key features include project performance tracking with Gantt charts, automation tools to reduce repetitive tasks, real-time collaboration, and comprehensive integrations to streamline project management. Users can manage portfolios flexibly, adjusting to changes quickly via performance analytics, and keep projects on schedule with built-in task tracking, attachments, and communication tools.

Among its advantages, Smartsheet offers extensive customization options to adapt sheets to specific needs, along with quick and straightforward ways to sort, organize, and update data using customizable templates.

For more details and to explore Smartsheet’s offerings, visit the link.

Smartsheet provides four different subscription plans:

The top task management platform for remote teams ($10.99 per month).

Asana is an online platform designed for task management that helps teams stay organized and track their work efficiently. It is widely used by professionals around the world because of its simple and easy-to-navigate interface.

Much like Trello, Asana offers a drag-and-drop system that lets you see your workflow clearly. You can move tasks through different stages from start to finish with ease. Additionally, the ‘Timeline’ feature allows you to connect and coordinate related projects visually, making complex schedules easier to manage.

The timeline view further illustrates how different parts of a task relate to one another, providing a clear overview of your project’s progress. It also enables automation of certain processes, saving time and reducing manual effort. For example, you can set up automation to:

– Move tasks to the correct project sheets.
– Assign tasks to the appropriate team members.
– Add followers automatically when deadlines change.
– Adjust due dates seamlessly.
– Notify team members when tasks are ready for review.

Furthermore, Asana’s reporting tools monitor completed tasks and send notifications once tasks are finished, helping keep everyone updated.

Key features of Asana include visual task management through various views like boards, lists, timelines, and calendars, enabling flexible project oversight. You can break down larger tasks into subtasks to make planning more manageable. The platform also allows attaching files, such as images, documents, or links, directly to tasks. Its reporting functions keep everyone informed about project status and progress, and specialized controls ensure smooth collaboration and access management for teams and external vendors.

Asana offers a variety of pricing plans to suit different needs. Its free basic plan is ideal for individual users or small teams, while the paid options include a Premium plan at $10.99 per month (billed annually), a Business plan at $24.99 per month (billed annually), and an Enterprise plan that offers customized pricing based on organizational requirements. All paid plans include a free trial period so users can evaluate features before committing.

Ready to get started? You can begin using Asana through this link: Get started with Asana.

Moving on to another popular tool, Trello. Known for its Kanban-style boards, Trello is great for visual project management. It costs about $5 per month and is especially suitable for teams that prefer a visual workflow.

Expert’s Advice

Trello is a simple yet powerful tool designed to boost your productivity by helping you collaborate efficiently with your team and complete tasks faster. Its boards and cards are excellent for organizing your work and setting priorities. If you’re looking for an easy-to-use, Kanban-style project management tool, Trello could be the ideal solution to streamline your workflow.

Trello provides a wide range of templates tailored for specific categories such as engineering, marketing, and business. It has a simple process—just copy the templates, make your custom adjustments, and start working collaboratively. Users can attach images and files directly to individual cards, facilitating easy sharing. Its drag-and-drop interface makes managing tasks intuitive. File sharing and storage are straightforward, and task progress boards help prioritize work effectively. Additionally, there is a free plan that includes unlimited personal boards, cards, and lists, making it accessible for individual users or small teams.

Trello offers three main subscription plans available on a monthly or yearly basis: the free plan, which costs nothing per user per month (billed annually), the standard plan priced at $5 per user per month (billed annually), and the premium plan at $10 per user per month. For larger organizations, there’s an enterprise option at $17.50 per user per month. All plans include core features like unlimited personal boards, cards, and lists, providing flexibility regardless of the choice.

Best for simplicity and user-friendliness (Free – $10/month): Teamwork is a popular task management platform thanks to its powerful features combined with an intuitive, easy-to-navigate interface. It allows users to handle multiple projects effortlessly, making it especially attractive for project managers, business owners, agencies, and service providers. The platform provides various visual tools such as boards, dashboards, and project health indicators to keep track of progress. Time tracking helps analyze how long tasks take, aiding better planning, while workload views enable managers to see team members’ capacity at a glance. Visual project planning is supported through Gantt charts, calendars, and reporting functionalities. Many appreciate its flexibility, rich feature set, and excellent customer support. A free trial lasting 30 days is available, and users can access invoicing and time tracking features for clients at no extra cost.

Pricing tiers start with a free plan that supports up to two projects forever, followed by the Pro plan priced at $10 per user annually (or $12.50 if billed monthly). An advanced Pro plan at $18 per user annually (or $22.50 monthly) is also available. For larger organizations, enterprise pricing can be discussed directly with the Teamwork team.

Ideal for capacity planning in task management (Free – $8/month):

Toggl Plan is an online tool for managing tasks and planning team projects. It provides a clear overview of your team’s workload and progress on various tasks, making it easier to stay organized.

Much like other project management tools, Toggl Plan features a drag-and-drop interface that is designed to be intuitive and simple to use. This means users don’t need special training or onboarding to get started effectively.

It’s especially useful for individuals responsible for keeping projects on track but lacking formal project management training or experience.

One of Toggl Plan’s main advantages is its ability to monitor your team’s capacity effectively. The timeline view allows you to quickly identify whether team members are underutilized, overloaded, or have available bandwidth for new tasks, facilitating resource planning and workload balancing.

Toggl Plan offers three subscription plans: The free version costs nothing, while the standard plan is $9 per month (or $8 if billed annually). The business plan costs $15 per month (or $13.50 annually). All paid plans include a 14-day free trial to test the features.

Ideal for comprehensive project oversight at $7.50 per month.

Jira is a highly recommended project management tool for agile teams. It helps in planning, tracking, and organizing work efficiently. You can create user stories and issues for each team member, assigning specific tasks accordingly.

The platform provides full visibility of your project boards, allowing you to monitor the progress of individual tasks easily. Filters can be applied to categorize cards into statuses such as released, unreleased, or in progress, making management more streamlined.

One of Jira’s standout features is its customizable workflow system. You can set up your project’s specific process by creating a unique sequence of stages. For example, tasks can follow a path like Open > In Progress > Under Review > Final Approval > Done. Alternatively, you can develop entirely different workflows suited to your team’s needs.

Beyond basic features, Jira supports integration with various other business tools, extending its capabilities. It also offers robust security measures to protect your data.

Key features include precise estimations—whether in hours, story points, or other metrics—helping your team work more efficiently and with better discipline. Planning frameworks like Scrum, Kanban, or a mix of both enable flexible planning tailored to your workflow. Jira’s strict security policies and compliance measures ensure your organization’s data remains safe.

Advantages of using Jira encompass the availability of Scrum and Kanban boards for enhanced transparency and adaptability, the ability to create project roadmaps to visualize delivery timelines, and real-time reports that offer insights into your team’s task management. The platform’s automation capabilities and intuitive drag-and-drop interface simplify task management and save time. Its mobile application ensures you can stay connected with your team from anywhere. Customizable workflows and integrations with over 3000 third-party apps further enhance its flexibility and utility.

Regarding pricing, Jira offers three plans. The free tier accommodates up to 10 users at no cost, ideal for small teams or testing purposes. Paid options include the standard plan at $7.50 per user per month and the premium at $14.50 per user per month. Both paid plans come with a free one-week trial, requiring no credit card details initially. For larger teams exceeding 100 users, customized pricing options are available.

Moving on to Nifty, this platform is designed for detailed task management and provides a comprehensive overview of your projects for a monthly fee of $39.

Nifty is a highly effective task management application designed to give you a clear overview of your responsibilities. It simplifies the process of breaking your projects into manageable tasks, helping you achieve larger goals efficiently.

The platform offers three different ways to view your tasks: Kanban board, detailed list, and simple list, so you can choose the best format to see everything clearly without missing any steps. The “My Tasks” section keeps you informed about your upcoming assignments and activities, helping you stay organized and on schedule. You can also prioritize tasks by due date, filter them based on deadlines and milestones, and create reusable templates for recurring tasks, making workflow even smoother.

Switching to Nifty is quick and easy, especially if you’re moving from other project management tools like Trello. It allows a seamless transfer of existing tasks, saving you time and effort.

Nifty provides four flexible plans to suit different needs and budgets:

You can switch plans at any time, and a 14-day free trial is available for newcomers to explore the platform before committing.

Team-Focused Task Management (Starting at $8.25/month).

MeisterTask is a collaborative task management tool designed for teams to enhance productivity and efficiency. Its intuitive interface makes task organization straightforward, focusing on three main components: tasks, dashboards, and projects. The platform also offers extensive tutorials and help articles to facilitate quick onboarding. Other vital features include continuous workflow automation and integration options that help teams work smarter and faster.Data backup and recovery tools include features like Kanban-style boards, seamless integration with external applications, detailed reports and analytics, and much more.

You can also choose to be a “watcher,”assign tasks to team members, and stay updated on ongoing progress to ensure collaboration and transparency.

MeisterTask offers four different pricing tiers:

The free plan is perfect for simple task management, while the Pro plan adds automation and integrations. The Business plan is suited for collaborative group work, and the Enterprise plan offers advanced customization for big companies.

Organize Tasks Efficiently Using To-Do Lists ($3 Monthly).

Todoist functions as a digital checklist for task management, offering numerous features designed to enhance organization. Users can categorize tasks by date, assign color codes, and utilize pre-made templates for various purposes such as social media schedules, project roadmaps, and development workflows. It provides a clear overview of all your tasks, enabling quick addition of new items, comments, and setting recurring deadlines. Subtasks are neatly organized for better task management.

Additionally, Todoist integrates smoothly with third-party business tools like Google Drive, streamlining your workflow and task management processes.

Additionally, a user-friendly interface simplifies task dependencies, making it easier to prioritize and plan actions efficiently. The right software supports clear project planning and execution, empowering team members with a straightforward list of tasks to follow.

Choosing the best task management software can be straightforward with this guidance. These tools help organize projects, monitor progress, and foster team collaboration.

Most options include fundamental features like task overview, collaboration, and deadlines. However, selecting the optimal software involves considering other critical factors:

Which of these task management solutions do you plan to try? Share your thoughts in the comments below.

Explore More at StepThroughThePortal.com: For additional software reviews and guides, check out our lists of the top project management tools for 2025, best OKR software, and business process management (BPM) software for this year.