Top 7 Essential Gmail Enhancements to Boost Your Productivity in 2025

Gmail remains the most popular service within Google Workspace (previously called G-suite), with over 1.5 billion users worldwide managing their daily communications through it. Despite its widespread use, Gmail alone doesn’t cover all email-related needs, especially when it comes to advanced functions like email marketing. To extend its capabilities, users often turn to add-ons and extensions that seamlessly integrate with Gmail.

With thousands of options available, selecting the right tools can be overwhelming. To make the decision easier, I’ve compiled a list of the top Gmail add-ons and extensions for 2022, along with answers to some common questions about these tools.

What are the best Gmail add-ons and extensions? Here are my top recommendations for 2022.

1. RightInbox

Best for Enhancing Productivity

If you love Gmail but want more features, RightInbox is a fantastic extension. It works smoothly with Gmail and is trusted by over 250,000 professionals globally. With this add-on, you can set tasks, schedule emails, and receive reminders to stay on top of your communications. It also offers the ability to create multiple signatures and automate follow-up emails, which can significantly streamline your workflow.

Many users appreciate its intuitive features that benefit both individuals and organizations. If you’ve wished for extra tools within Gmail, RightInbox delivers those enhancements and more. It also functions as a powerful tool for cold email campaigns, helping to improve outreach efforts effectively.

Features include email tracking, scheduled emails, private notes, multiple signatures, automated follow-ups, personalized templates, GIF embedding, CRM integration, link previews, and easy email merging and tracking.

Pricing is straightforward, with a free plan available for basic needs, and several paid options: $5.95/month annually or $7.95/month monthly for individual professionals, and team plans starting at $4.95/user/month annually or $6.95/month monthly.

2. Trello for Gmail

Best for Project Management

For project managers who feel that creating Trello cards interrupts their workflow, there’s an extension called Trello for Gmail. It allows you to convert emails into Trello cards with just one click, making the process quick and seamless. Trello itself is highly rated for beginners starting out in project management, thanks to its simple interface, free features, and visual kanban board system.

To use it, open your desired email, click the extension icon, select your Trello board and list, and the email’s subject automatically becomes the card’s title. The email content then fills the description. You can edit these details before confirming. The extension integrates directly into Gmail if your app is up to date, or you can download it from the G Suite Marketplace if needed. This makes task organization straightforward and efficient, especially for new users.

Simplicity is at the core of the Trello for Gmail add-on. It provides tools to turn any email into a functional Trello card, complete with deadlines and categorization options. Additional features include converting emails into to-do lists, highlighting important messages, arranging tasks by priority, and sharing boards easily with team members. Trello for Gmail is free to download and use, but an active Trello account is necessary, regardless of whether you opt for the free version or paid plans. Trello offers a free plan, a Business Class subscription at $10 per user per month, and custom pricing for enterprise-level needs.

Dropbox for Gmail is ideal for users who frequently share files stored in the cloud. Instead of downloading files from cloud storage to attach them to emails—an often time-consuming task—this add-on allows you to access and attach Dropbox files directly from your email composition window. This integration helps save time, preserves bandwidth, and keeps your Google Drive storage free. You can connect Dropbox to Gmail either through the Chrome extension or the universal add-on, which works across all platforms including Android devices.

The main benefits include better email organization, streamlined file sharing, and easier collaboration. This extension also provides features like automatic folder synchronization and the ability to preview files within Dropbox before attaching them. It facilitates quick and efficient attachment of files and folders without unnecessary downloads and uploads, making your workflow smoother. Pricing details are available based on Dropbox’s plans, with the basic features available for free, and premium options offering additional storage and capabilities.

Dropbox for Gmail is a free download that integrates directly with your email. To use this extension, you must have an active Dropbox account. The extension is available even if you’re on the free Dropbox plan, making it accessible to most users.

The following outlines the available Dropbox pricing tiers:
– Plus Plan for $9.99 per month
– Family Plan at $16.99 per month
– Professional Plan costing $16.58 monthly
– Standard Plan at $12.50 per user per month
– Advanced Plan at $20 per user each month

4. Zoom for Gmail

A video conference call can often resolve issues faster than a long email chain. The Zoom for Gmail extension makes it easy to start or schedule Zoom meetings directly from your Gmail inbox. With a simple click on the extension icon, you can set up meetings, send invites, and connect with participants without opening the Zoom app. Unlike traditional scheduling tools, this Gmail add-on automatically includes everyone in your email thread, streamlining the process. After meetings, it provides a summary including date, meeting ID, and participant details, saving you time. It can also pull contact information from Gmail and allows scheduling without leaving your inbox.

This extension is compatible across all platforms, including Linux, Windows, and Android. It brings the ease of Zoom conferencing straight into your email workflow, making virtual meetings more accessible and integrated.

Some key features include automatic contact information capture, a dashboard for upcoming meetings, enterprise-grade security with AES-256 encryption, and automated email invitations.

Zoom for Gmail is free to download, but you need an active Zoom account, even on the free plan which supports up to 100 participants. Paid plans include:
– Pro at $14.99/month
– Business at $19.99/month
– Enterprise at $30 per license monthly

5. Gmelius

Gmelius is optimized for team collaboration and workflow automation. It provides a suite of tools to streamline email communication, project management, and process automation directly within Gmail. This extension enhances productivity by integrating task management, shared inboxes, and collaboration features, making it ideal for teams looking to coordinate efforts seamlessly.

Gmelius is a powerful Gmail extension designed to streamline collaboration and automate workflows directly within your email. It integrates seamlessly with all Gmail features, helping you accomplish more in less time. With a comprehensive set of tools, Gmelius functions as an all-in-one solution, offering email tracking, shared inboxes, and custom templates, making it a versatile addition to your productivity toolkit. Plus, it includes project management capabilities and collaboration tools that enable teams to synchronize their work right from their inbox, establishing itself as a top-tier Gmail add-on that exceeds expectations.

Gmelius excels at email tracking, allowing users to automate sequences and schedule messages to send later. It also connects smoothly with popular project management platforms like Asana and Trello. This makes it not only ideal for outreach but also a smart choice for marketing automation integrating directly with Gmail. Major features of Gmelius include shared inboxes and labels, Kanban boards for visual task management, customizable email sequences and campaigns, read receipts within shared inboxes, automated scheduling, blockchain-based encryption for security, detailed Gmail analytics, workflow automation options, note-taking on emails, collision detection, ticketing, tagging functionalities, and full compatibility with iOS and Android devices.

Gmelius offers four tiered pricing plans, starting with a free option for up to three users. Paid plans provide increased features and capacities. The Plus Plan is available at $9 per user monthly, offering unlimited team members, 10 shared labels and Kanban boards, CRM integrations, and support through chat and email. The Growth Plan is priced at $19 per user monthly, adding more shared inboxes, labels, and advanced features like drip campaigns and mail merges, along with priority support. The Enterprise Plan requires custom pricing and includes unlimited shared inboxes, advanced admin controls, and live remote support for larger teams needing tailored solutions.

Todoist is one of the world’s most popular task management apps, known for its feature-rich interface that can rival any dedicated task management tool. You can now bring Todoist’s capabilities directly into your Gmail inbox using the Todoist for Gmail extension. This integration simplifies managing your to-do lists by providing quick access right alongside your emails. The interface appears as a compact popup, letting you swiftly convert emails into tasks, assign priorities, set deadlines, and add reminders—all from within your inbox, making task management more straightforward.

Over 25 million users worldwide rely on Todoist for task organization due to its reliability and extensive features. Available on desktop and mobile, the Gmail add-on is also accessible as a Chrome extension. Key features include creating tasks directly from emails, setting follow-up reminders, prioritizing tasks, marking tasks as complete within Gmail, facilitating task-based collaboration, tracking progress, and integrating smoothly with other tools to enhance productivity.

The Todoist Chrome extension is available for free download and can be used by anyone with a Todoist account. The free plan includes access to up to 80 projects and allows five members per project. For those who need more, paid plans are available:

– The Premium plan costs $3 per month
– The Business plan is priced at $5 per user each month

DocuSign is the industry leader in electronic signatures, and its Gmail add-on turns your email platform into a powerful tool for signing documents digitally. The interface is simple and intuitive, making it easy to complete tasks efficiently. To use it, hover over any email attachment to e-sign documents directly from your inbox. This functionality allows you to sign PDFs, approve agreements, or authorize purchases quickly and securely, with all data encrypted and signatures recognized as legally binding.

If you’re looking for alternatives, check out my curated list of recommended DocuSign replacements.

Apart from adding digital signatures, DocuSign provides multiple signature templates and customization options to suit your needs. Essential features include:

– Enterprise-grade security and privacy protections
– Seamless, integrated workflow management
– Unlimited document signing capabilities
– Support for up to three documents for external signatures
– Real-time notifications
– Multilingual support in over 40 languages

While downloading and using the DocuSign extension with Gmail is free, a valid DocuSign account is required. The service offers four subscription tiers:

– Personal Plan at $10/month: suitable for single users, includes mobile support, and basic signing fields.
– Standard Plan at $25 per user each month: adds support for personalized branding and more features.
– Business Pro Plan at $40 per user monthly: includes advanced signing fields, bulk sending, and other professional features.
– Custom Pricing for Enterprise solutions: supports APIs, Single Sign-On, and tailored enterprise features.

Some Gmail add-ons and extensions can be found in the Google Chrome Web Store, while others are available for direct download from their respective websites. Popular options include Sortd, Mailtrack, Giphy, Checker Plus, and Clearbit Connect.

Typically, Google itself does not develop these extensions and add-ons. Therefore, the safety depends on the reputable organization providing them and the user’s discretion during installation. Generally, extensions from well-known and trusted brands tend to be safe to use.

A lesser-known feature in Gmail is the option to set a delay between clicking “send” and actually dispatching the email. This function allows you to double-check your message for errors before it goes out. If you’d like to learn how to recall an email in Gmail using this feature, you can refer to this guide.

Gmail has become an indispensable tool for many of us today. However, there is still room for improvement, especially when it comes to business-specific needs. Gmail add-ons can help bridge those gaps and make your experience more efficient.

If you’re looking to optimize your workflow with Gmail, consider installing some of these helpful add-ons and extensions:

With these tools, you’ll be able to maximize your productivity and get the most out of Gmail.