Top 7 Resource Management Tools to Watch in 2025: The Ultimate Ranked Guide

Managing a growing business always involves juggling many different tasks and responsibilities. Whether it’s coordinating schedules, overseeing team members, handling projects, or making sure expenses are reported accurately, keeping everything organized can be overwhelming to manage from a single platform.

That’s where resource management software comes into play. Essentially, this type of software serves as a comprehensive tool to oversee all your business resources and ongoing projects. Instead of juggling multiple isolated tools, resource management software combines everything into one accessible system.

While it shares similarities with project management and workflow management software, resource management solutions usually offer more than just simple task lists or Kanban boards. They provide a broader view and control over resource allocation, utilization, and planning.

Now, let’s explore some of the top resource management software options available today.

What is the Best Resource Management Software? Here’s a list of our top recommendations.

1. Monday.com

The overall best resource management software (Pricing: Free to $16/month). Monday.com is a cloud-based platform that helps teams coordinate their work from anywhere. It allows you to organize your company’s workflows, projects, and contacts in one centralized location, letting you concentrate on what matters most. A key feature is its customizable interface, which adapts based on your specific goals and preferences. Upon signing up, you’ll be prompted to choose a template suited to many industries—including marketing, venture capital, freelance work, construction, HR, software development, and more—making it suitable for both large organizations and individual users.

Here is an example of the “Customers Request” template from the “Freelancers” category. It streamlines the management of customer support requests in one place, helping you improve customer satisfaction. You can browse hundreds of templates tailored to different industries and needs, making it a flexible option for various business types.

To get a better idea, here’s an image showing the “Template Center” for Monday.com, highlighting how easy it is to set up and customize your workspace with predefined templates.

Key Features:

Pricing Plans:

Monday.com offers five distinct plans:

The dashboard for administrators includes features for team communication, project updates, notifications, and quick access tools. Members can assign comments and tasks to specific team members or groups, helping streamline workflow and accountability.

In addition, ClickUp can often substitute for dedicated task management tools entirely. It supports time tracking and progress monitoring, allowing users to set goals, share comments, and collaborate seamlessly in real time. You can also add estimates and generate comprehensive reports effortlessly. The platform’s real-time updates give everyone a clear overview of what’s happening within projects. Users can mark tasks and comments as resolved or in progress, or even customize statuses to match their workflow. Notifications alert team members when they’re mentioned or tagged in discussions or updates, keeping everyone on the same page.

Members can view or organize their projects through an intuitive agile dashboard, with activity streams showing when tasks are created or completed. The system’s native integrations with popular third-party apps like HubSpot, Vimeo, MailChimp, Google Drive, Gmail, and Google Sheets further enhance productivity by allowing you to connect your favorite tools within the platform.

Key Features:
– Team Communication: Add comments, notes, or tag colleagues. Assign tasks, chat in real time, take screenshots, record your screen, and share attachments easily.
– Task Management: Track changes, set reminders, organize tasks, and manage team responsibilities efficiently.
– Time Management: Create schedules, manage capacity through calendars, and track time spent on specific tasks.
– Custom Views: Switch between different perspectives—such as checklists, workflow boards, spreadsheets, timelines, calendars, mind maps, tables, dashboards, or Gantt charts—to analyze work from various angles.
– Customizable Interface: Adjust workspace settings, update working statuses, choose themes, and personalize the platform to fit your preferences.

Pricing Plans:
ClickUp offers two main plans:
– Free Plan (No credit card needed, forever free): 100 MB of storage, unlimited tasks, and unlimited team members.
– Unlimited Plan ($5 per user per month): Includes everything in the free plan, plus unlimited storage, dashboards, custom fields, and more.

They also back their service with a 30-day satisfaction guarantee, offering refunds if needed.

3. Resource Guru

Best for teams wanting to optimize resource management.

Resource Guru is a straightforward yet powerful resource management software designed to give you complete control over your team’s allocations and schedules. Its highly customizable features make it a top choice for small businesses seeking an easy-to-use solution. If you need constant updates on team activity or want to keep tabs on who’s doing what, Resource Guru is an excellent tool. It offers a range of features, but its standout attribute is the ability to create personalized views tailored to your specific needs, giving you a clear, organized overview of all ongoing projects and allocations.

Whether you need to move assignments around, schedule tasks, make bookings, update details, or remove items, Resource Guru makes it simple. If you’re tired of employees feeling left out of the loop about office happenings, this software can help improve communication. It offers many tools to make your business run more smoothly.

Automation features allow you to manage your staff’s time and attendance effortlessly. You can also oversee customer projects to stay updated on progress at all times.

Resource Guru offers three plans:

Start using Resource Guru.

This tool is ideal for scheduling, assigning, and tracking projects ($6 to $10 per month).

Float helps you organize and manage your employees’ daily tasks, workloads, and projects within a single interface. It shows all resources, their skills, and costs clearly. For example, if a developer is working on an IT project, you can quickly see how much time is left before the deadline and how many hours they’ve already used.

The platform allows you to quickly create and assign new tasks to your team. The “Schedule View” gives an overview of who’s available and their skills. You can refine searches with filters and tags, such as location or expertise. It also helps you inform team members about working from home or leave schedules, keeping everyone up-to-date.

Float integrates with various business apps to import data seamlessly, making it easier to manage resources efficiently.

Sync your projects with tools like Asana, Jira, Teamwork, or Trello, and seamlessly connect your Google or Outlook Calendar events directly to your Float schedule. Notifications can be received via email, Slack, or push alerts on your mobile device, keeping you constantly informed.

Key Features:
– Real-time Task Management – Quickly create and assign tasks, utilizing handy shortcuts and editing tools for swift updates.
– Planning and Resource Assignment – Build project timelines with phases and milestones, link tasks to broader projects, modify schedules, and assign resources to specific team members.
– Automated Team Oversight – Manage team schedules by setting work hours, tracking time off, including public holidays, and syncing with your existing calendars. This feature can often replace your current scheduling software.
– Live Reporting – Monitor resource usage, project budgets, and team capacity instantly. Enable time tracking through pre-filled timesheets and compare estimated vs. actual hours worked.

Pricing Plans:
Float provides two paid subscription options:
– Resource Planning ($6/month): Allows scheduling, capacity reports, and unlimited projects.
– Resource Planning + Time Tracking ($10/month): Includes all features plus time tracking, estimates comparison, and mobile hours logging.

5. Forecast.app

Best suited for managing resource allocation and tracking team utilization (€27 per user/month). This platform helps you oversee project progress and resource deployment in real-time, offering a comprehensive view of your team’s workload through an intuitive dashboard. You can see who is working on what, assign specific working hours, and track time spent on tasks, ensuring optimal utilization.

The interface allows you to tag team members with custom fields like “on vacation” or “time off,” making team management transparent and straightforward. Additionally, it uses AI technology to analyze how allocated hours are being used, identifying over- or under-utilization, and providing insights into team activity to help optimize productivity.

As its name suggests, Forecast.app leverages past team work and time data to predict how many hours are needed to complete specific tasks. This predictive approach helps streamline planning and resource management.

The platform also offers visual reports and timesheets to monitor project progress and budgets. These reports provide essential insights such as real-time workload utilization, comparisons between actual and planned effort, and overall profitability.

Additionally, Forecast.app’s automatic scheduling feature negates the need for manual resource assignment by intelligently allocating tasks based on team availability and capacity.

Forecast.app also simplifies workflow automation by enabling you to assign projects or tasks, estimate workloads, allocate resources, and manage capacity through visual heat maps that display team members’ availability and utilization. This visual approach helps in effectively managing everyone’s workload and project timelines.

Key features include a searchable database to easily find team members with the right skills and availability, ensuring optimal resource allocation to keep projects on track. Also, real-time performance analytics provide insights into operational and financial metrics across your project portfolio, helping you develop strategies for business growth and monitor individual contributions as they happen.

Forecast.app offers three paid subscription options, each with a 14-day free trial: the Lite plan (€27 per user/month) includes AI automation, resource and project management, team collaboration, and basic integrations. The Pro plan (€46 per user/month) adds financial reporting, retainer management, budgeting, expense tracking, and advanced integrations. The Plus plan offers additional features like project baselines, time locking and approvals, audit logs, data migration, and comprehensive system integrations, tailored for larger teams or complex needs.

Moving on to 10,000ft by Smartsheet, this tool is designed for large organizations and SaaS firms, costing $14 per month. It helps project managers oversee tasks, discussions, and deadlines through an online portal that combines visual timelines and communication tools, ensuring everyone stays informed. Its real-time reporting capabilities facilitate time tracking and business forecasting, making resource management more streamlined and transparent.

You can visit their site here: https://www.smartsheet.com/platform/10000ft. This software allows project managers to oversee tasks, discussions, and deadlines within an easy-to-use online interface. It provides visual timelines and communication tools to keep all team members updated. Its real-time tracking features help forecast time and resource needs, making project planning more accurate and effective.Make your resources easier to visualize with additional features like mobile time tracking, timesheet integration, and expense management.

Key Features:
– Advanced Project Reports – Gain insights into key metrics such as actual versus planned time usage, spending, budget monitoring, historical data, and more.
– Pre-filled Timesheets – Simplify how your team logs hours with pre-populated sheets, improving both accuracy and efficiency in time management.
– Maintain Project Timelines – 10,000ft helps assign the right tasks to suitable team members, keeping projects on schedule and within budget by forecasting company needs.
– Extensive Integration – With API and Zapier support, 10,000ft connects seamlessly with CRM, analytics, project management, communication, and finance tools.

Pricing Plans:
10,000ft offers three paid options:
– Individual ($14/month) – Includes up to 10 sheets, a dashboard, five reports, automation workflows, Gantt chart, card view, calendar view, and forms.
– Business ($25/month) – Adds support for up to 100 sheets per license, unlimited dashboards and reports, and custom branding.
– Enterprise (Quote-based) – Provides all Business features with unlimited sheets, tailored to your company’s needs.

A free trial is available, and pricing varies based on the number of users.

Hub Planner is an effective resource scheduling and time-tracking tool priced at $7 per resource per month. It consolidates all your projects in one centralized platform, enabling task management, timesheets, scheduling, tracking deadlines, expenses, and team assignments, while supporting collaboration with clients and team members.

The platform focuses on three core functions to streamline resource management:
– Resource Scheduler – Offers a comprehensive view of your projects and teams, allowing easy drag-and-drop planning and scheduling.
– Timesheets – Ensures scheduled work aligns with actual hours logged, keeping all team members on track and meeting deadlines.
– Reporting – Provides real-time insights into project status, resource utilization, expenses, and budget management.

Hub Planner also features visual heat maps to help identify gaps in team utilization, making it easier to optimize resource allocation. One of its main strengths is the automation of work pipelines, simplifying complex workflows.

Additional capabilities include managing vacations and days off, requesting leave, matching skills and locations, setting billing rates, and controlling budgets.Management. Additionally, users have the flexibility to set up personalized alerts and reminders tailored to their schedules.

Key Features:
– Advanced Reporting: Users can download and analyze real-time data across all projects and resources. The platform offers over 70 ready-to-use templates for creating detailed and visual reports.
– Unassigned Work Feature: This tool allows planning and scheduling of tasks that haven’t yet been assigned to a specific team member. It also enables creating a “demand” category where team members can submit work requiring scheduling.
– Integrated Time Tracking and Approval: Collaborate with your team to monitor and generate timesheets. It also measures discrepancies between actual reported hours and planned estimates via the resource scheduler.

Pricing Plans:
Hub Planner provides three subscription options:
– Plug & Play ($7 per resource/month): Includes scheduling, comprehensive reports, unlimited projects, with pay-per-extension for additional features.
– Premium ($18 per resource/month): Contains everything from the basic plan plus access to a personal Hub Planner contact and a one-hour personalized training session.
– Enterprise (quote-based): Offers all Premium features along with a dedicated support contact, custom branding options, and service level agreements.

The platform offers a generous 60-day free trial that covers scheduling, reporting, timesheets, and more. There’s also an extensive knowledge base filled with tutorial videos and excellent customer support.

8. Saviom

Best suited for large-scale, enterprise-level resource management (pricing available upon request). Saviom is a comprehensive platform that leverages real-time business intelligence to assist decision-making. It supports planning, scheduling, forecasting, optimizing resource utilization, and reducing project costs.

The data dashboards provide instant insights into operational metrics, while the Gantt chart view helps identify scheduling conflicts and resource mismanagement before they occur. The platform offers complete visibility across the organization into how resources are allocated for both projects and non-project activities.

Its Gantt-style resource planner presents a multi-dimensional perspective, enabling tracking and evaluation of resource managers, line managers, project managers, and teams. Saviom also features enterprise-wide tools for managing project portfolios, resource planning, and workforce logistics.

A notable feature is Resource Forecasting, which predicts vacancies, over-, and under-utilization, facilitating capacity planning with real-time analytics.

Key Features:
– Capacity Planning: Project future demand against current resource availability to prevent bottlenecks and resolve conflicts promptly.
– Enhance Project Delivery: Regular benchmarking and KPI monitoring to improve project outcomes.
– Resource Forecasting: Gain insights into financial metrics like costs, revenues, and profit margins.
– Gap Identification: Anticipate resource utilization issues (both strategic and billable) and compare actual usage with forecasts.

Pricing Plans:
Saviom offers three custom, quote-based plans. All paid plans include comprehensive support and a free trial. Upon registration, you will be contacted by a representative to guide you through the setup process.

What is Resource Management Software?

Resource management software is a cloud-based tool designed for small and medium-sized businesses to oversee and monitor their assets, including personnel, time, and materials. Such platforms enable organizations to efficiently plan, allocate, and track resources across various projects and operational activities.Effective resource management software enables organizations to make informed decisions about project planning, team capacity, resource allocation, budgeting, team utilization, and real-time recruitment needs. Such tools can also handle various aspects of resource management, including procurement, forecasting, capacity planning, and scheduling production.

Understanding how a resource management tool benefits your organization is crucial. These benefits include having comprehensive information about available resources, identifying the most suitable resource for specific requirements, scheduling and managing resource time effectively, maintaining optimal stock levels, assigning tasks and project resources to team members, and tracking the time each member spends on their tasks. Additionally, these tools help match tasks with human resources based on their skills, disciplines, and availability.

What should you look for in resource management software? Key features to consider include usability—ideally, the platform should be intuitive and easy to navigate even for beginners; enterprise-wide visibility, allowing you to adapt to changing business conditions and obtain a complete view of your resources; capacity management, which helps anticipate future needs without excessive costs or effort; flexible viewing options such as Kanban or Gantt charts; and robust time tracking capabilities to monitor how time is spent on various projects and assignments. Other valuable features may include task scheduling, managing project dependencies, vacation or leave management, and customizable dashboards.

This overview aims to support your research into the market’s available resource management and scheduling solutions. Every tool mentioned can aid in managing your company’s resources more efficiently, streamlining processes and tasks to improve work management, monitoring, and reporting.

If you’re looking to oversee your company’s resources and monitor team progress, consider the following tools:

– Monday.com – Recognized as the best overall resource management solution.
– ClickUp – Ideal for real-time team collaboration.
– Float – Excellent for scheduling,assigning, and tracking projects.
– Forecast.app – Great for resource allocation and time tracking.
– 10,000ft by Smartsheet – Designed for large businesses and SaaS enterprises.
– Hub Planner – Suitable for comprehensive resource planning.
– Saviom – Optimized for enterprise resource management.

Which of these resource management tools do you plan to implement? Share your thoughts in the comments below.

Looking for related resources? Check out some of these posts:

– To improve client management, explore my top picks for the best client management software of 2025.
– For enterprise resource planning solutions, see my review of the best ERP software.
– Searching for HR management systems? Read about the top HRIS platforms available.
– Need to manage resources for virtual or in-person events? Take a look at my curated list of event management software.
– Want to streamline field operations? Discover the best field service management software.
– Curious about choosing project management tools? Learn what features to consider in my guide to selecting project management software for 2025.