Top 7 Screen Sharing Tools to Watch in 2025: Comprehensive Reviews & Rankings

Loom is regarded as one of the top screen sharing tools, and I use it almost every day to communicate with my team on Slack.

It allows you to create quick, asynchronous videos by recording your screen and sharing them through custom URLs. Using Loom, you can reduce the need for endless meetings by sending clear video messages that explain your thoughts and ideas visually.

Loom offers features such as screen sharing, faster recording, simple editing, and straightforward link sharing. It lets you choose to record either your entire screen or specific application windows, with privacy controls in place to keep your videos secure. You can also enhance videos with editing tools, add Call-to-Action buttons, or apply privacy filters to ensure only authorized viewers see your content.

In addition to editing features, Loom makes it easy to embed CTAs and privacy restrictions, ensuring your videos are shared only with the intended audience. This combination of tools helps streamline communication within teams and improves collaboration.

Loom is compatible with Windows and macOS, and also offers a web-based version accessible through any browser. For mobile users, there’s a dedicated iOS app. A browser extension for Chrome allows for one-click recording, making the process even more convenient.

Here are some of the key features Loom provides:

Loom offers simple pricing plans divided into three tiers for different needs.

The free Starter Plan includes:

The paid Business Plan costs $8 per user per month (billed annually) and includes all features in the Starter plan, plus tools for drawing on videos, custom branding, and detailed engagement analytics. For larger organizations, the Enterprise Plan offers custom pricing with advanced enterprise features like SAML Single Sign-On, Salesforce integration, and SCIM support.

Loom also provides a free version tailored for educators and students, known as Loom for Education. The Starter plan is free up to five-minute videos, and you can try the Business plan free for 14 days.

Get started with Loom.

Screenleap is a straightforward, minimalistic screen sharing tool that allows users to view screens effortlessly from any device. It works with Windows, macOS, iOS, and Android devices, providing compatibility across platforms. The software offers a no-installation option, giving users quick access through shared links or entering a 9-digit code on its website. You can share an entire desktop, a specific browser tab, or just a window.

Features include easy multi-device compatibility, drawing tools, annotations, and support for unlimited sharing when on a paid plan. Developers can utilize its API to incorporate screen sharing into their websites, and the platform also includes webinar features suitable for small business use.

Screenleap offers a tiered pricing model billed either monthly or annually, with a 20% discount on yearly subscriptions. Its plans cater to different needs: the free plan provides 40 minutes of daily sharing and supports up to eight viewers, ideal for casual or infrequent use. The basic plan at $19 monthly increases sharing time to eight hours per day and supports up to 30 viewers, while the pro plan at $39 per month offers unlimited sharing and up to 150 viewers. For organizations, the company plan includes branding options, recording features, and centralized billing, with prices ranging from $19 to $49 monthly depending on features and billing cycle.

To start with the free plan, users can sign up directly through the platform’s website.

GoToMeeting allows you to run online meetings with screen sharing and team collaboration features. It is compatible with both desktop and mobile devices, offering options for video conferencing and screen sharing. You can share your entire screen or specific applications, and meetings can be recorded if you have a paid subscription. The free version supports features like mobile-to-desktop sharing, laser pointers, and annotations, making it a flexible option for various remote work needs. If you require more advanced tools, upgrading to a paid plan provides additional capabilities.

Apart from video conferencing, GoToMeeting also supports audio calls with up to 250 participants. It integrates seamlessly with Microsoft Office 365, allowing you to manage meetings directly through Outlook. Essential features include secure login via SAML SSO and more to streamline remote collaboration and meeting management.

The pricing tiers for GoToMeeting are divided into three levels. Buying an annual plan can save you as much as 16%. Here’s a quick overview:

1. Professional Plan at $14/month (or $12/month if billed annually)

2. Business Plan at $19/month (or $16 with yearly billing)

3. Enterprise Plan with Custom Pricing

In addition to these options, each plan offers a variety of other features. To try out GoToMeeting, you can start with a free 14-day trial.

WebEx is a platform for team collaboration that offers free screen sharing. Besides this, it includes multiple communication tools such as app integrations and video meetings.

WebEx provides the same core features as Zoom, but with the added benefit that it allows recording meetings even in its free version. This makes it a good choice for creating training videos or onboarding materials. Screen sharing on WebEx works on Windows, Mac, iOS, and Android, functioning seamlessly across desktops and mobile devices. It also adheres to high security standards like HIPAA compliance.

WebEx enables you to share everything on your device, including entire screens or specific applications. You can share web pages, videos, and chat using the built-in messaging feature. Additionally, it offers remote desktop capabilities similar to TeamViewer.

Key features of WebEx include:

WebEx offers four tiers of pricing plans, comparable to Screenleap. Below is an overview of each plan’s main features, with all prices listed per host.

1. Free Plan at $0/month:
Includes a single host, meetings up to 50 minutes, and a maximum of 100 participants.

2. Starter Plan at $13.50/month:
Allows between one and fifty hosts, supports meetings up to 24 hours, and up to 150 participants.

3. Business Plan at $26.95/month:
Supports 1 to 100 hosts, meeting durations of up to 24 hours, and up to 200 participants.

4. Enterprise Plan with Custom Pricing:
Unlimited hosts, 24-hour meeting durations, and capacity for up to 100,000 participants.

Slack is an online tool designed for team collaboration, offering secure screen sharing. This software combines messaging and conferencing features that facilitate communication through text chat and voice or video calls. Its desktop application also supports sharing screens and files, and users can annotate shared screens for clearer collaboration. Shared workspaces enable remote teams to work together seamlessly on projects, with all transmitted data protected by encryption both during transit and while stored.

Slack’s collaboration features extend beyond simple messaging. Users can create dedicated channels for specific teams, projects, or discussions, making it easy to organize conversations. The platform maintains a searchable history of messages, so past discussions and shared files remain accessible. With over 2,000 app integrations, Slack can connect with various tools and services to streamline workflows. Its workflow builder allows automation of routine tasks, saving teams time. All communication is secured with enterprise-grade encryption, ensuring data remains protected at every level.

The pricing structure of Slack is divided into four tiers, catering to different team sizes and organizational needs. Small teams can opt for the free plan, which provides access to their last 10,000 messages, up to ten app integrations, and one-on-one calling capabilities. The Standard plan, costing $6.67 per month, offers unlimited integrations, group calls up to 15 participants, and secure collaboration with external partners. Larger organizations might choose the Plus plan at $12.50 per month, featuring advanced identity management with SAML-based SSO, comprehensive data export options, and 24/7 support. For enterprise-level organizations, the custom-priced Enterprise Grid plan supports up to half a million users, offers enterprise key management, HIPAA compliance, and tailored support to ensure seamless large-scale collaboration.6. Mikogo

Mikogo is a versatile remote control and screen-sharing platform that works seamlessly across various operating systems. It can be used on both smartphones and desktop computers, making it accessible for users on the go or in the office. Participants can join meetings directly through a web browser, eliminating the need for installing software. Only the host, who shares their screen, needs to download the application. The platform supports individual and full-screen sharing, and it enables hosting online meetings and training sessions with ease. The free version allows for one-on-one sessions, but upgrading to paid plans grants the capability to host multiple participants simultaneously. Users can also access a history of past meetings, including details like the date and duration of each session.

One of Mikogo’s main advantages is its cross-platform compatibility, working on Windows, macOS, iOS, and Android devices. You can even join sessions via mobile browsers without installing an app. The key features include a presenter switching function, remote screen sharing and control, high-quality video conferencing combined with VoIP, an advanced meeting scheduler, a session replay function, whiteboard and annotation tools, support for up to four monitors, file transfer capabilities up to 200MB, and options for both individual and group messaging.

Creating a Mikogo account is free, but its features are somewhat limited unless you upgrade to a paid plan. The basic plan starts at $14 per month and supports a single user with one participant per session, ideal for individual sessions. The professional plan, costing $16 per month, allows a single user to host meetings with up to 25 participants, suitable for small group meetings. The team plan, priced at $48 per month, includes five user licenses and up to 25 participants per session, making it suitable for teams conducting multiple simultaneous sessions. Larger organizational needs can be accommodated with enterprise plans. To get started, you can sign up for a free account online.

Chrome Remote Desktop is a free, simple remote control and screen sharing tool provided as a Chrome extension. It works across most computer platforms and mobile devices, including Linux, unlike some other apps. As a minimalistic solution, it doesn’t offer advanced features but is perfect for quick, uncomplicated screen sharing. To use it, both viewers and hosts need to install the extension in their Chrome browsers and set up access with a 6-digit PIN. Once set, users can easily connect and control remote systems with just a click. This makes Chrome Remote Desktop an excellent choice for those needing a straightforward, no-cost screen sharing method.Features:

To begin using Chrome Remote Desktop, simply click here.

Screen sharing software includes tools that enable you to display your computer or mobile device’s screen on another device. These tools allow you to share presentations, work collaboratively on files, and guide new users through software procedures. Nowadays, over 77% of organizations utilize video conferencing platforms equipped with screen sharing functions. These tools facilitate seamless remote teamwork and help businesses run remote marketing and training events.

This list highlights some of the top options available, though other platforms like Skype, Join.me, and Zoom also provide screen sharing features, each with their own set of capabilities. When selecting the right software, consider several important factors. Below are key considerations to guide your choice.

First, determine your main purpose for using screen sharing software. If you mainly want to record screen videos for later review, Loom is a good choice. For more advanced functions such as online meetings and remote control of computers, options like GoToMeeting or Cisco WebEx are suitable. Essentially, your intended use will help narrow down the best software for your needs.

If you’re undecided about your specific needs, opt for a tool offering a broad range of features. Software like Mikogo and Slack come with extensive functionalities beyond basic screen sharing, which can be beneficial over time.

Most screen sharing applications fall into two categories: those that require downloading and installation, and those that operate directly through web browsers. Typically, as a host, you’ll need to install the application, whereas participants can often join via a browser using a shared link or code.

Budget plays a crucial role. While many tools offer free versions with limited features, advanced functionalities usually require upgrading to paid plans, which should provide good value for money. Choose a solution that fits both your needs and your budget.

Next, I’ll address some frequently asked questions about screen sharing software.

With remote work and digital collaboration becoming the norm worldwide, screen sharing tools have become essential. Whether you’re onboarding new staff, conducting client presentations, or hosting business meetings, these tools can facilitate effective communication: