Top 13 Video Conferencing Tools of 2025: The Ultimate Ranked List

GoToMeeting is a web-based platform that allows you to hold video meetings with up to 3000 participants and share your screen instantaneously. It also offers webinars starting at just $49.

Tools for team collaboration simulate real-life meetings by transforming a simple conference room into an interactive workspace—perfect for remote teams too. You can schedule meetings ahead of time and start them directly from your smartphone, making planning seamless. During meetings, cloud recording features ensure you capture and save all sessions without the need for manual note-taking, and you can access these recordings on your mobile device.

Some of the standout features include:
– Recording and transcribing meetings
– Joining meetings instantly using Siri
– Conducting mobile meetings
– Sharing your screen live
– Automatic adjustment of bandwidth based on connection quality
– Access via cloud
– Compatibility with Poly and Dolby Voice audio equipment

Additionally, H.323 video conferencing support allows users and employees to join by dialing a number. Your privacy and security are protected through features like SAML SSO login. Integration with Office 365 enables scheduling, managing, and joining meetings straight from your calendar.

Key features include:
– One-click scheduling, joining, and managing meetings through Google or Microsoft Calendar
– A mobile app for hosting and joining meetings on Android and iOS devices
– Seamless collaboration with messaging and sharing recorded transcripts
– Cloud storage for meeting recordings

The user interface favors simplicity with a large right-side panel for options, keeping the screen uncluttered. The video preview window is sufficiently sized, and the interface overall is intuitive and easy to navigate. It’s also simple to copy and share meeting links with participants.

Pricing plans are tiered depending on participant numbers:
– Professional: $12/month for up to 150 participants
– Business: $16/month for up to 250 participants
– Enterprise: Custom pricing for up to 3000 participants

All plans include HD video, screen sharing, dial-in options, and unlimited meetings.

What I like about GoToMeeting:
– It offers unlimited meetings with screen sharing and recording without time limits.
– Its drawing tool enhances collaboration by letting you annotate directly on the screen.
– Secure communications with free SSL encryption.
– Round-the-clock customer support via phone, chat, and email.
– Compatibility with third-party tools like Slack, Office 365, and Salesforce.
– The ability to host webinars.
– A free trial period of 14 days.

Some drawbacks include the absence of an attachment-sharing feature, which can be inconvenient for document sharing, and higher bandwidth consumption during large calls.

Recent updates include:
– Live streaming options via Zoho Meeting for broader audiences.
– A new feature to manually approve registrants, useful for confidential meetings.

Start your free 14-day trial of GoToMeeting today by following this link.

Designed for effective team management and collaboration at $19.99 per user per month, RingCentral offers comprehensive communication solutions.

Expert’s Advice

RingCentral offers numerous options for sharing videos and collaborating with your team, making it an excellent choice for online meetings. Additional features through various add-ons further enhance its functionality, allowing you to customize and optimize your virtual meetings according to your needs.

RingCentral is a cloud-based communication platform that combines chat, video meetings, and phone calls in a single system. This makes it much more versatile than traditional video conferencing tools.

It supports high-definition video calls with up to 100 participants from around the world. You can join meetings on mobile devices or computers and share your screen instantly with colleagues. In addition to video calls, RingCentral offers audio conferencing for up to 1,000 people globally.

The platform’s drag-and-drop interface makes it easy to share work, pin important documents, and upload files directly from services like Google Drive. It also includes built-in team management tools to assign tasks, update stakeholders, and keep project progress moving smoothly.

Detailed analytics are available to track various metrics such as service quality reports, meeting dashboards, missed and refused calls, and average answer times. Sometimes, Wi-Fi connection issues can impact your meetings, but RingCentral provides tools to test your internet connection and adjust Quality of Service settings for better performance.

Moreover, RingCentral seamlessly integrates with numerous popular tools, including Google Drive, Box, GSuite, and Office 365, enhancing its compatibility with existing workflows.

Key Features:

High-quality audio and video are standout features of RingCentral. The interface also looks very sleek and is easy to navigate, with well-sized buttons that are simple to press.

The platform offers an intuitive user experience that makes managing meetings straightforward.

Pricing: RingCentral provides one free plan along with three paid options:

All plans support hosting unlimited one-on-one meetings and allow up to 100 participants. Included features are desktop and app sharing, whiteboarding, annotation, private and group chat during meetings, and more.

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Get started with RingCentral.

Ideal for sending personalized invitations at $25 per month when billed annually.

ClickMeeting is a versatile video and web conferencing platform designed to connect up to 20,000 participants at once. It allows you to host large-scale virtual events with custom branding options, including your colors, logos, and other visual elements to create a professional look.

This platform also provides the option for multiple users to sign in with their own credentials, reducing confusion. You can craft personalized invitations that leave a lasting impression on your audience. If attendees join early, they can wait in a virtual lobby and review the agenda beforehand.

Key features include:

Pros of using ClickMeeting:

Pricing plans include:

All plans support unlimited video sessions, along with features such as screen sharing and instant chat translation.

User experience is intuitive, featuring a clear interface with real-time stats on attendee activity, including late arrivals and early departures. The sizable webcam view can be repositioned easily, keeping participants’ visibility prominent without cluttering the screen.

What I Like/Dislike About ClickMeeting:
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Ideal for creating meeting summaries and transcriptions at $9.99 per host monthly.

BlueJeans offers users a way to host meetings from any device, whether it’s a laptop or a conference room. It provides real-time insights with transcripts and highlights to boost productivity. The platform is browser-based, making it easy to use without downloading any software, thanks to its simple interface. It also includes management tools like analytics, automated alerts, and live controls. The service supports multiple devices and features seamless one-touch meeting access across platforms. Integration with popular third-party apps such as Slack enhances collaboration and allows for easy content sharing.

BlueJeans offers a range of features including whiteboarding, meeting transcription, and call recording. They emphasize providing a rich multimedia experience with Dolby audio quality and HD video streaming. The platform is cloud-based, incorporating secure video conferencing through firewall and NAT traversal along with encryption to protect user data.

Key Features:

The upcoming events panel on the left side of the interface helps you stay organized and aware of upcoming meetings. Additionally, it’s simple to verify that your microphone and webcam are functioning properly before joining a session.

Pricing:

BlueJeans offers three subscription plans. The Standard plan costs $9.99 per host monthly and accommodates up to 50 participants. The Pro plan is priced at $13.99 per host monthly for up to 75 participants. For larger organizations, the Enterprise plan requires a custom quote and supports up to 150 participants. Opting for an annual subscription can save you as much as 20% on costs.

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Ideal for small businesses seeking a free yet feature-rich tool (Freemium plan).

Zoom is a versatile video conferencing platform that supports options like conference rooms, webinars, and phone integrations. You can host meetings with up to 1000 participants and display as many as 49 video feeds simultaneously, which is among the top in the industry. Webinars can be attended by as many as 50,000 viewers.

To foster engagement during meetings, Zoom offers features such as filters, reactions, polls, and video sharing. Recordings can be stored in the cloud or locally, with searchable transcripts available. Seamless integration with calendar apps like Outlook, Gmail, and iCal enables effortless scheduling and joining of meetings. For privacy, Zoom allows users to blur backgrounds or set virtual backgrounds with chosen images, and this feature is compatible with all iPhone models from 8 onward. Additional features for video conferencing include:

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Advantages:

Pricing Plans:

Zoom offers four different subscription options:

All plans include features like unlimited one-on-one meetings, HD video quality, virtual backgrounds, and more.

Further Resources: For detailed guidance, visit my beginner’s guide on how to use Zoom. Also, explore my list of the best Zoom alternatives. For a comparison of popular platforms, read my detailed analysis of Zoom vs. GoToMeeting vs. Webex vs. WebinarJam.

Ideal for individuals and small businesses, offering a free service.

Skype, owned by Microsoft, is a pioneer in online communication, enabling users to host video calls via computers, smartphones, tablets, Xbox, and even smartwatches. In the early days, Skype was the only major platform, making it a classic choice. Its simplicity makes it easy to create instant meetings with just a link, without requiring participants to sign up or download the app. Calls can be answered across various devices, and users can send text messages, share files up to 300 MB, and present PowerPoint slides or videos during meetings.

You also have options to modify your background—blur it or replace it completely with an image. Furthermore, Skype provides the ability to get a local phone number in 26 countries and other regions worldwide.

Key Features:

Advantages:

Pricing: Skype is free for basic usage, with charges applying only when making calls to phones or securing a phone number.

Cisco Webex is a comprehensive online video conferencing platform that allows users to join meetings via the web, desktop app, mobile devices, or dedicated video systems. It supports HD video quality and can accommodate up to 1000 participants in a single session. The platform offers flexibility for audio connections, letting users choose between VoIP or dial-in options. However, connecting through a web browser might require installing a browser extension, which could pose some inconvenience.

Beyond basic screen sharing, Webex provides a virtual whiteboard feature for collaborative brainstorming. To protect user data, it employs encryption, TLS 1.2 security, and the option to lock meetings. Users can record sessions and access automatically generated transcripts, making post-meeting follow-up easier. Integration with Outlook, Office 365, and Google Calendar simplifies scheduling and hosting meetings. It also connects with third-party apps like Microsoft Teams, Slack, Moodle, Apple CarPlay, and Ford AppLink, expanding its utility across various platforms.

Key features include an AI-powered Meeting Assistant that captures notes and highlights during calls, generating summary emails afterward to keep projects on track. Users can choose from various virtual backgrounds or blur their surroundings, maintaining a professional appearance. The software offers customizable video layouts to optimize the visual experience during meetings.

Pros include the ability to host or join meetings from any device—smartphone, laptop, or tablet—and access to up to 10 GB of cloud storage. You can create personalized meeting URLs and customize your conference interface to match your branding. Additionally, chat features allow participants to send emojis and GIFs, making interactions more engaging.

Cisco Webex provides multiple pricing options to suit different needs: a free plan for up to one host, starter at $13.50 per month for small groups, plus at $17.95, business at $26.95, and an enterprise plan based on custom quotes. All plans include essential features like screen sharing, multiple video layouts, breakout sessions, and more.

Microsoft Teams, on the other hand, is an excellent choice for small businesses already familiar with Skype, costing around $5 per month. It offers seamless integration with Microsoft 365 applications like Word, Excel, and PowerPoint, allowing teams to collaborate effectively. Suitable for smaller teams, Teams provides straightforward video conferencing, chat, and file sharing capabilities, making it a cost-effective solution for ongoing remote collaboration.

Microsoft Teams is a powerful, proprietary communication platform designed for businesses. It allows you to host video meetings with up to 10,000 participants, record sessions for later viewing, and easily share recordings with your team via simple links.

Users can chat with meeting participants even after the session ends, and customize their virtual background, including uploading their own images, to make meetings more engaging. Additional features include digital whiteboards for collaborative brainstorming, the ability to mute or remove participants, and managing meet quality by placing attendees in a virtual waiting room. The “raise your hand” feature helps participants politely signal when they want to speak, keeping meetings organized, while the participant list can be downloaded for follow-ups.

Key features of Microsoft Teams include the Together Mode, which creates a shared virtual background to simulate being in the same room, facilitating a more connected experience. File sharing and co-authoring in real-time are also supported, making collaboration seamless across locations. Teams can integrate with over 600 third-party applications, such as standup apps, whiteboards, employee recognition tools, and surveys, helping remote teams stay connected, productive, and engaged.

The platform offers strong security with multi-factor authentication, encryption, and device management. Collaboration is streamlined through compatibility with Office 365 apps like Excel, Word, and PowerPoint, enabling direct sharing and editing within the platform. Teams can host large-scale video conferences and support calling via various plans, including Microsoft Teams Calling, Phone System, and Direct Routing.

Microsoft Teams presents four pricing options: a free version, Business Basic for $5 per month, Business Standard at $12.50 monthly, and Office 365 E3 for $20 per month. All plans include core collaboration tools like chat, guest access, file sharing, and more.

10. Join.me
Best suited for quick and straightforward screen-sharing at $10 per month.

Join.me is a user-friendly web conferencing tool that focuses on instant screen sharing and one-on-one meetings. It allows users to create customized meeting links tailored to specific topics or branding needs. Personalization extends to background images or logos, making presentations more branded and professional. Sharing your screen is straightforward — simply click the “broadcast” button to start sharing with other meeting participants.

You can attend meetings from anywhere using its mobile apps for iOS and Android, which include a whiteboard feature for remote collaboration. The platform also provides a scheduling tool that integrates with Outlook and Google Calendar, enabling easy setup and management of meetings with just a single click. This flexibility is ideal for users needing quick, reliable sharing without complex setup processes.

Key features include the ability to swap presenters during a session, facilitating collaborative, tag-team presentations. The platform also offers annotation tools, allowing participants to collaborate visually on shared screens, and options for customizing the meeting experience with images or branding elements.- Enable your team to easily highlight, annotate, and use laser pointers to emphasize meeting content.

– Interactive Whiteboard – Collaborate naturally using drawing tools, icons, an infinite canvas, lines, shapes, display modes, and more.

Advantages:

Pricing Options:
Join.me offers three subscription plans:

Ideal for small to medium-sized businesses, costing $6 per user monthly.

Google Meet (formerly Google Hangouts Meet) is a video conferencing tool included in Google’s G Suite. It offers secure hosting through encryption, built-in protections, and anti-abuse features to ensure safe meetings.

It is particularly suited for smaller businesses, supporting a maximum of 250 participants per meeting. Users can join meetings directly from a browser, eliminating the need for downloads. Users can be invited via calendar events, email, or by sharing unique URLs, phone numbers, and meeting PINs. G Suite users benefit from synchronized access to meetings, calendars, and other applications in one consolidated platform.

Key Features:

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Pricing Plans:
Google Meet offers three plans:

All plans include access to other Google apps like Gmail Business email, Chat, Google Calendar, and more.

Best for conducting mobile meetings, costing $12.50/month.

Lifesize offers a comprehensive range of collaboration tools, including 4K video conferencing, cloud meetings, and a digital whiteboard. It supports large-scale conferences with capacity for 500 participants and allows content sharing in 4K resolution. It can broadcast events to up to 10,000 viewers simultaneously. The platform works seamlessly with Microsoft Teams, Outlook, Cisco, and Polycom, making it a versatile plug-and-play solution.

Beyond video conferencing, Lifesize includes unlimited audio calls across 60 countries for both guests and registered users.

Key Features:**