Top Event Management Tools of 2025: Virtual and In-Person Solutions You Can’t Miss

What Is The Top Event Management Software?

1. Wrike

Key Features:

• Resource Management – Quickly monitor resources and allocate them effectively for optimal outcomes.
• Seamless Integrations – Wrike connects with popular tools like JIRA, GitHub, Adobe Creative Cloud, and more, enabling you to handle multiple functions from one platform.
• Variety of Templates – Extensive templates provide customization options and flexibility for your event types.

Pros:

• Offers a detailed dashboard for real-time project tracking.
• Supports different views for events, whether online, offline, or hybrid—using Gantt charts, lists, boards, and tables.
• Allows prioritization of tasks and management of workloads effectively.
• Provides data analytics for in-depth insights into your event activities.
• Includes a free plan with core features for basic needs.

Cons:

• Integration with Zapier and the user interface could be improved.
• Sometimes, unassigned tasks are not tracked precisely.

Pricing:

2. Eventzilla

Key Features:

• Wide Range of Integrations – The platform connects with over 1000 apps, ensuring smooth integration into your existing event workflows.
• Flexible Event Schedule Builder – You can create complex schedules with multiple simultaneous sessions and tracks, adapting to any type of event.
• Effortless & Secure Payment Process – Offers a straightforward registration experience for attendees with secure checkout options, increasing conversion rates.
• Intelligent Data Analytics – An intuitive dashboard allows you to export attendee data with a single click. It also supports custom reports and analytics, integrating with Google to monitor sales, website visits, and referral sources.

Pros:

• Customer support is available 24/7 to address all concerns promptly.
• The registration and checkout processes are smooth and user-friendly.
• Supports multiple payment options, including credit/debit cards, invoicing, cash, and bank transfers.
• Enables the creation of highly personalized email marketing campaigns to engage attendees.
• Embedding registration widgets on your website is simple and effective.
• The ‘Prepaid’ plan offers a free trial period of 14 days for new users to explore its features.

Cons:

• The text editing tools could benefit from improvements for better customization.
• Customer support response times could be faster to enhance user experience.
• The payment interface has room for enhancement to ensure smoother transactions.

3. Eventbrite

Key Features:

• Barcode Check-in – The system simplifies attendee check-in with barcode scanning technology, making the entry process quick and efficient.
• Data Insights – It includes comprehensive analytics tools to help organizers understand event performance, attendee behavior, and sales data.
• Track sales and net revenue from different ticket sales and derive practical insights.
• All-in-One Event Dashboard – This feature presents a complete overview of sales trends over time and the number of tickets sold.
• Automatic reminder emails – The system sends scheduled reminder emails every 48 hours leading up to the event by default.

Advantages:

• The platform is free to use for events that don’t sell tickets.
• You have control over customizing the automated reminder emails.
• It supports creating online surveys and polls to gather audience feedback or speaker preferences, more info here.
• Integration capabilities with popular payment providers like PayPal are available.
• Extensive connections with tools such as MailChimp, Dropbox, Twitter, Facebook, Salesforce, and others are supported.
• Includes a mobile app for event management on the go.

Disadvantages:

• The platform could offer more options for customization.
• The dashboard doesn’t have a dedicated section specifically for different ticket options.

Pricing Structure:



Eventbrite offers three subscription plans: Essentials, Professional, and Premium. The cost per paid ticket for Essentials is $0.79 plus 2% of the ticket price, whereas the Professional plan charges $1.59 plus 3.5%. The Premium plan is customized based on specific requirements.

4. RSVPify



RSVPify is a versatile, free tool for managing RSVPs and organizing events. It allows users to design highly customizable RSVP forms adaptable to any event type.

Key Features:

• Guest Management – The platform simplifies grouping, tracking, and managing guest lists for your events.
• Unified Event Dashboard – Provides a central overview of attendee information and preferences.
• Seating Arrangement Tool – Includes an easy-to-use drag-and-drop seating chart feature integrated with guest data.
• Custom QR Codes – You can create personalized QR codes to facilitate quick check-ins and attendance tracking.

Advantages:

• RSVPify offers a high level of customization for event registration forms.
• It makes it simple to send and embed personalized messages and invitations.
• You can easily import and export documents in multiple formats.
• The platform includes built-in options for menu configuration, digital invites, age verification gates, and mass email campaigns.
• You can incorporate unbranded, ad-free videos into your event pages.
• A lifetime free plan is available with core features.

Disadvantages:

• Setting up email invitations can be somewhat complex and less intuitive.

Pricing Details:



The basic plan is free with limited features. Paid plans start at $19 per month, offering additional functionalities. For events that include ticket sales, there is a fee of $0.90 plus 1.95% per ticket sold.

5. Tripleseat



Tripleseat is a platform designed to simplify event planning for venues such as restaurants, hotels, and other distinctive locations. It helps increase sales by streamlining the entire event coordination process and eliminates the need for traditional manual methods like pen and paper, enabling smarter, more efficient decision-making.

Key Features:

• Business Intelligence Dashboard – This feature provides insights into your events and income, allowing you to monitor event statuses, analyze revenue funnels, and trace leads by their source. It also helps generate useful business reports.
• SmartSuite – This suite offers tools to create professional, branded proposals and detailed event orders swiftly. It also captures potential client leads and helps you respond promptly.
• Extensive Integration – Tripleseat seamlessly connects with various applications, including hospitality management systems, email marketing tools, social media platforms, credit card processors, and more, ensuring smooth workflows.

Pros:

• The platform supports electronic signatures, making contract signing straightforward online, and allows managing multiple tasks within one system.
• Event managers can craft highly personalized documents for each event, enhancing professionalism.
• Lead sourcing capabilities are broad, covering social media, existing websites, phone directories, and venue inquiries.
• Real-time communication features help resolve client issues promptly, ensuring smooth service delivery.
• You can monitor payments automatically with notifications, keeping track of financial transactions efficiently.

Cons:

• There is no free plan available; pricing is based on custom quotes.
• Customer support may need improvements to enhance user experience.

Pricing:



The pricing for Tripleseat is customized, so interested clients need to contact a sales representative for specific details.

6. Everwall



Everwall is a tool that integrates social media campaigns into your event management activities. It provides real-time updates, ensuring your clients are always kept in the loop without delays. Additionally, Everwall requires no installation or complicated setup.

Key Features:

• Leaderboards – This feature displays top Twitter users ranked by engagement, mention frequency of your tracked keywords, or follower counts.
• Polling – Attendees can cast votes via Twitter and Instagram, with results displayed instantly on your display wall.
• Advanced Filtering – The tool allows you to filter social media content based on various parameters to curate relevant feeds.

Automatically block posts using filters for profanity, trending topics, and other criteria across various event management platforms.

Pros:
– This tool monitors all your metrics including total volume, unique reach, overall engagement, and more.
– It features a built-in social wall creator, allowing you to simply copy and embed social media icons, customizing their appearance easily.
– A dedicated team of moderators supervises your social feed before any automatic filtering begins.
– You can choose from a variety of design templates and layout options for your social displays.
– It provides advanced analytics that track your activities in real time, giving you valuable insights.

Cons:
– The self-service plan includes only a 3-hour free trial period.
– There is no free tier or freemium option available.

Pricing:
Everwall offers three subscription plans. The self-service plan costs $39 per event day, while the full-service package is $299 per day. Additionally, a VIP service starts at $10,000.

Monday is a visual platform designed for complete event management. It facilitates tasks like venue booking, ticket sales, attendee tracking, budget management, and allows handling multiple events from a single dashboard.

Key Features:
– In-depth data analytics help you leverage your metrics and generate actionable insights.
– It integrates seamlessly with third-party apps such as Dropbox, Zapier, Google Drive, and more.
– Customizable checklists enable detailed tracking of dates, registrations, invited speakers, volunteers, etc.
– Built-in board tables provide a visual overview of all your projects and workflows on one dashboard.

Pros:
– Automates workflows without coding.
– Offers a free trial to evaluate the platform before purchase.
– Supports smooth collaboration among team members.
– Sends email notifications and enables real-time resource management.
– Provides a wide selection of attractive templates.
– Features a user-friendly drag-and-drop editor.

Cons:
– The range of integrations is somewhat limited compared to other tools.

Pricing:
Monday offers four paid plans: Basic, Standard, Pro, and Enterprise. Monthly costs are $24, $30, and $48 for the first three plans, respectively, while the Enterprise plan is priced on a custom basis.

Fonteva is a top-rated event management software that streamlines organizing larger events. It seamlessly integrates all your event data into Salesforce, making tracking and managing multiple events easier. Serving over 90 million users across more than 100 countries, it is especially ideal for trade associations, professional societies, and management companies.

Key Features:

• Real-Time Transaction Monitoring – This feature allows instant tracking of financial transactions such as cash on hand, payable amounts, and receivables.
• Financial and Fundraising Tools – Provides an integrated platform for analyzing finances, managing funds, and allocating resources effectively.
• Email Campaigns – Through Salesforce integration, it offers advanced email marketing capabilities.
• Badge Customization – Offers detailed badge management options to improve visibility and branding at events.

Pros:

• Enables comprehensive website and committee oversight
• User-friendly and adaptable interface
• Single-platform enterprise CRM integration enhances efficiency
• Dedicated portals for members improve engagement
• Excellent customer support services
• Being browser-based, it requires no installation or downloads
• Regular updates ensure the software stays current

Cons:

• No free trial or demo available
• Pricing can be relatively high for small organizations
• The signup process can be somewhat cumbersome

Pricing:

The starting price is $175 per month for each user.

9. Caterease



Caterease is a popular software solution for event and catering planning. It helps you save time by enabling quick booking processes and detailed event management.

Key Features:

• Custom Print Options – This feature allows the creation of personalized event prints, including front-of-house and back-of-house layouts with professional designs.
• Business Analytics – Offers flexible reports and customizable query tools that enable you to monitor your business performance comprehensively.
• Free Mobile App – Provides a mobile application free of charge, allowing users to review event details on the go.

Pros:

• Includes drag-and-drop features for easy customization
• Customizable booking wizards for streamlined reservations
• Ability to create reminders and track history with timestamps
• Automatically retrieves and manages equipment lists
• Robust account management tools for client history, correspondence, and lead development
• Intuitive registration forms

Cons:

• Does not include a password storage feature
• The interface can be less intuitive for some users

Pricing:



There are three different pricing options available: Express, Standard, and Professional. The monthly fees are $68, $100, and $132, respectively.

Momice

Momice is an all-in-one event management software catering to various types of events. It provides an excellent experience for attendees while simplifying planning and reducing errors. The platform streamlines registration processes and offers customizable features. Key functionalities include GDPR compliance to protect user data, automated registration for workshops and guest management, easy check-in through smartphone scanning, and an account manager module that allows others to send invitations and monitor outreach efforts.

Pros of Momice include the ability to create, manage, and sell tickets for multiple events, segment audiences with separate lists and ticket options, gauge participant engagement through targeted questions, customize extensively, and communicate in multiple languages to accommodate international guests.

However, some users report difficulties accessing event websites, customer support could be more responsive, and there is no free plan available.

Pricing for Momice starts at €2095 annually, which includes three event credits, support for five users, and standard features for the year.

Boomset

Boomset is a comprehensive event management solution designed for both virtual and on-site events. It promotes sustainability and enhances event value through advanced technology combined with robust customer support. The platform features real-time badge and wristband printing to eliminate delays during check-in, facial recognition for secure registration, live access to session information to prevent overbooking, and digital lead retrieval systems for exhibitors.

The platform also offers self-service check-in, making the attendee experience smooth and efficient. Additional features include the ability to print badges instantly at check-in, ensuring quick and error-free entry, as well as high-security facial recognition. Real-time session data helps organizers manage the event flow, while exhibitors can use digital tools to collect contact information and generate leads.

The basic pricing for Boomset is €2095 per year, which provides access to core features suitable for a variety of event sizes and types.

• It facilitates the management of kiosks and RFID systems, enabling smooth tracking and organization.
• This platform helps in monitoring attendance and managing event sessions effectively.
• You can examine detailed attendance reports and analytics easily.
• The tool supports sending email and text alerts to attendees and staff.
• It provides robust access control features and offers comprehensive customer support services.

Drawbacks:

• No free trial option is available to test the features beforehand.
• The platform does not include social media or volunteer management functionalities.
• Budgeting tools and sponsorship management features are not supported.

Pricing Details:



The platform offers three paid subscription options starting at $4,000 annually. The second and third plans are tailored to specific client needs and are priced accordingly.

Attendify



Attendify is an excellent platform that bridges digital marketing with event management, helping organizations and event planners easily organize events and gain valuable insights from attendance data.

Core Features:

• Attendee Management – Enables comprehensive attendee handling, including networking, real-time updates, feedback collection, and more.
• ROI Analysis Tools – Allows you to measure engagement levels and communicate effectively with your team and participants.
• Sponsorship Oversight – Provides integrated tools to track and manage sponsorship activities, project assessments, and funding in real time.

Advantages:

• The user-friendly drag-and-drop interface offers excellent customization options
• Includes features such as badge creation, customer data management, guest lists, and more
• Facilitates easy social media integration by creating links to attendee profiles and engagement channels
• Quickly build personalized event websites within minutes
• Additional features include a fast check-in app and a complete event guide for attendees

Limitations:

• Deleting and later adding back a guest can be cumbersome to manage
• The platform does not support uploading or streaming videos

Cost Structure:



The platform offers a free plan for up to 100 registrants, with more advanced paid options starting at $99 per month.

Regpack



Regpack is an online platform that simplifies registration for various events like programs, summer camps, online courses, or conferences. It offers a streamlined process that makes signing up and paying straightforward and user-friendly.

Key Features:

• Embedded Registration – Participants can register and complete payments directly on your website, eliminating the need for third-party payment systems.
• Automated Communication – This feature enables you to send automatic updates or reminders to applicants at scheduled intervals.
• Payment Integration – The system supports creating custom payment reports, invoices, automated billing, and offers options for payment plans, helping you manage finances efficiently.

Pros:

• It allows you to filter data dynamically, so you can find exactly what you need.
• The platform provides a variety of attractive pre-designed templates to choose from.
• You can set up automatic discounts, helping you promote deals and special offers effectively.
• The group registration feature simplifies managing multiple sign-ups from a single individual.
• Data is securely backed up in the cloud without visible intervention.
• It is compatible across multiple devices and operating systems, ensuring accessibility everywhere.

Cons:

• No free trial is available to test the platform before committing.
• Customer support could benefit from improvements.
• Navigation within the interface can sometimes be challenging for users.

Pricing:



Their subscription plans start at $125 each month, plus a 2.1% fee on processed payments. For specifics tailored to your requirements, you can request a custom quote.

14. Connect and Manage Events



Integrate Events, previously known as Akkroo, is an intuitive platform designed to capture leads at events. It helps convert real-time conversations into qualified leads, boosting revenue by integrating event data with your marketing tools.

Key Features:

• Multiple Lead Capture Options – Create custom forms, scan event badges and business cards, or upload existing contact lists to gather lead information.
• Broad App Integrations – Connect seamlessly with apps like Zapier, HubSpot, Salesforce, and Marketo for smooth data transfer and management.
• Insightful Data Analytics – Monitor and analyze event performance, enabling better decision-making and increased accountability for marketing efforts.

Pros:

• Includes badge scanning capabilities during events
• Easy export of lead data into excel or CSV formats
• Supports sending automated pre-event emails to attendees
• Facilitates performance reviews and detailed reporting
• Ensures compliance with GDPR and offers top-tier security features
• Provides a comprehensive cloud-based dashboard for managing data
• Offers 24/7 customer support
• Leverages automatic lead syncing with CRM and marketing platforms

Cons:

• No free trial is available for testing before purchase
• Pricing can be steep compared to other solutions

Pricing:



You need to schedule a demo with Integrate to explore their tailored solutions and see how they can help your business grow.

15. Avochato



Avochato is a communication platform designed specifically for event management and business texting, aiming to eliminate barriers faced by event organizers. It provides a way to connect with customers swiftly on a platform where they are always accessible, fostering long-term and sustainable relationships.

Key Features:

• Automated Surveys – These allow you to collect important insights about your audience, enhancing your customer engagement strategies.
• Extensive Integrations – It works seamlessly with popular third-party tools like Salesforce, Slack, Zapier, among others.
• Robo-call Protection – Every Avochato number includes this feature to block spam calls and prevent automated dialer intrusions.
• Data Analytics – Detailed reports and analytics help you interpret message interactions, identify hot leads, boost engagement, and extract actionable insights.

Pros:

• Supports keyword-triggered automated responses for quick replies.
• Can mute spam calls from auto-dialers to maintain cleaner communication channels.
• Enables scheduling and automation of messages ahead of time.
• Each phone number has unique caller ID options and call forwarding capabilities.
• Offers a variety of message templates for quick deployment.
• Allows the creation of website chat widgets to improve visitor engagement.
• Intuitive and easy-to-use interface that simplifies management tasks.
• Consolidates website, SMS, and landline communications within a single platform for ease of use.

Cons:

• Voicemail quality could be enhanced for clearer communication.
• Few tutorials are available for beginners to learn the platform effectively.
• It lacks social media management features, limiting cross-channel marketing.

Pricing:



Paid plans begin at $19 per user each month for the basic Lite version. The Standard plan starts at $35 per user per month, with an additional fee of $175 for platform access. For larger teams, a Premium plan tailored to 10 or more users is available upon request, with custom pricing provided accordingly.

What is Event Management Software?

Event management software functions much like comprehensive project management tools, enabling the smooth planning and execution of both virtual and live events. It helps coordinate multiple aspects of event logistics, from securing venues and managing schedules to marketing and financial planning.

The core purpose of these tools is to empower event organizers to handle all tasks efficiently from a single platform. They streamline processes such as supply chain management, location scouting, security, and budgeting, providing a unified dashboard for easier oversight.

An effective event management platform should facilitate brand promotion, increase attendance, optimize management workflows, and support data analysis for better decision-making. It ensures the integrity of the data handled and enhances overall event success through strategic insights and streamlined operations.

How to Use Event Management Software

Regardless of which platform you select, the process of using it generally stays consistent.

Here are some essential steps to start working with an event management system:

1. Build Your Event Website

Creating a dedicated website is the first step. Most event management platforms offer drag-and-drop editors, which make designing an attractive site quick and easy. Keep in mind, the level of customization can vary depending on the tool you choose.

2. Set Up Event Registration

Once your site is ready, focus on setting up registration. Fortunately, many tools include built-in registration features, so you no longer need third-party services. These platforms typically support processing registrations, ticket sales, and payments seamlessly.

3. Connect with Third-Party Applications

Integrating your event with other software enhances flexibility. The more integrations available, the better your options for streamlining tasks. For example, platforms like Bizzabo support integration with tools such as HubSpot, facilitating email marketing automation directly from your event platform. If you use systems like Cvent, you can even incorporate gamification elements to make your event more engaging and fun.

4. Promote Your Event and Attract Attendees

After setting everything up, the next goal is to reach your target audience and encourage registrations. Many event tools help with marketing directly from their dashboards. Features like contact management allow you to create personalized, targeted email campaigns that effectively engage potential attendees.

5. Interact with Participants and Manage Your Event

To foster engagement, most platforms offer features for round-the-clock communication. Attendees can track event updates in real-time, which helps them feel more involved and satisfied with the experience. Adding a personal touch ensures a successful and memorable event.

What to Consider When Choosing Event Management Software

While different organizers might have specific needs, certain core features are essential for all effective event management tools:

1. Online Registration

A good platform should make registration quick and effortless for users. Streamlining this process helps organizers keep track of attendee numbers and reduces last-minute hassle, saving valuable time and effort on the event day.

2. Payment Integration

Your software should connect smoothly with third-party payment systems to handle all financial transactions from a single interface. This includes billing, accepting payments, and managing cash flow before the event.

3. Budget Management

Managing an event’s finances involves tracking receivables, payables, inventory, expenses, and cash on hand. The right tool should support you throughout this process, ensuring accurate budgeting and financial oversight.

4. User-Friendly Interface

For your team to maximize the software’s potential, they must understand its features easily. An intuitive, simple-to-use system helps ensure everyone can navigate and utilize it effectively.

5. Wide Range of Third-Party Integrations

Platforms that connect with popular apps such as Salesforce, HubSpot, Mailchimp, and others eliminate the need for multiple tools. This integration simplifies your workflow, allowing many functions to be managed within one platform.

Summary

Organizing a successful event involves meticulous planning and attention to numerous details, from ticket sales to venue layouts. It’s crucial for event managers to understand their responsibilities and goals, which is where event management software becomes invaluable.

Different businesses have distinct priorities; for instance, if you require advanced analytics, options like Avochato, Eventbrite, or Wrike may suit your needs. For integration with CRM systems, platforms like Integrate Events are suitable. To gauge audience engagement and derive insights, Attendify offers useful tools. Similarly, solutions such as Regpack and Eventbrite facilitate secure payments and financial management.

Ultimately, choose a software that aligns with your long-term objectives and helps you meet your targets. The decision rests with you as the manager, so consider what best supports your strategy.

What event management tool are you planning to use? Share your thoughts in the comments below.