Top 7 Business Process Management Software Picks for 2025: A Comprehensive Review

Monday.com is a versatile project management and business process management software that helps teams coordinate and automate their work tasks. It allows you to oversee, plan, and execute team projects from a unified dashboard. Its main strength lies in its high level of customization, which is crucial for many organizations. The platform also provides various views like Kanban, Map, Calendar, and Timeline to give you different perspectives on your data, making project tracking more intuitive.

Here’s a glimpse of what your dashboard could look like:

The platform offers a wide range of ready-made templates to help you craft detailed business and project plans. Its intuitive drag-and-drop interface simplifies file uploads, storage, and sharing. A built-in search feature allows you to locate files quickly using tags, keywords, or team members.

Communication is seamless with options to leave comments, upload images, or mention colleagues directly inside the platform. It also supports video conferencing, allowing team members to connect quickly without leaving the dashboard. Furthermore, you can easily track your project’s progress with insights into budgets, workflows, and statuses.

Integration with over 40 third-party tools makes it even more versatile. For example, you can connect Monday.com with accounting software to monitor invoices or work hours, enabling seamless data flow without switching platforms. You can synchronize with any app of your choice directly within your project management environment.

Monday.com offers round-the-clock customer support, ensuring responses within an hour. Users can also benefit from webinars, tutorials, and a comprehensive knowledge base to troubleshoot and learn how to optimize their workflows.

Some of the key advantages include compatibility with both iOS and Android devices, automation features to streamline processes and minimize errors, extensive integrations with other business tools, and an easy-to-use interface that helps visualize and improve workflows.

Pricing plans are structured into four tiers: Basic at $8 per user monthly, Standard at $10, Pro at $16, and an Enterprise option tailored by quotation. All plans come with a free 14-day trial, offering over 200 templates, more than 20 column types, shareable forms, and collaborative tools like whiteboard features.

Begin your journey with Monday.com.

Ideal for data analysis, monitoring, and tracking market trends, costing $60 per user each month. This platform simplifies managing complex business processes, making it easier for users to design, oversee, and collaborate on enterprise-wide tasks. Its automation capabilities are especially helpful in boosting productivity and reducing manual effort.

Appian is a low-code platform designed for intelligent business process management. It assists you in creating, implementing, overseeing, improving, and automating workflows with ease. The platform also enables integration with existing systems, data migration, and centralized data viewing through a single interface.

Thanks to its unique design features, you only need to develop your code once, and it will run seamlessly across all devices—whether web browsers, Mac, PC, iOS, or Android. Essentially, it combines a code development environment with a comprehensive business process management suite. You can design processes for anyone, and the software will help you execute them on any device.

It allows you to gather data from multiple sources into one place and take action directly from a unified dashboard. Creating process-driven solutions is straightforward with its drag-and-drop interface, and you can embed these processes into existing applications. The platform also offers tools to monitor market trends, enabling data-based decision-making.

Furthermore, it provides numerous process management capabilities, such as tracking ongoing tasks, reassigning responsibilities, and viewing real-time performance metrics. The skill-based routing ensures tasks are assigned to the most suitable worker. The platform also performs historical and predictive analyses to identify potential issues before they arise.

Integrations with tools like Google AI, Azure, AWS, Oracle, Blue Prism, Salesforce, SAP, DocuSign, and Zero code enable performing various business activities from a single platform, simplifying your workflow.

Some notable features include:
– Low-code development environment
– Drag-and-drop UI builder
– Advanced analytics and reporting for accurate process creation
– Use of pre-built UI components to save development time
– Workflow automation without the need for APIs
– AI capabilities powered by Google
– Mobile app for real-time testing of your applications

Pricing options range from a free plan at $0 per month to custom quotes for applications, platforms, and unlimited use plans.

Ideal for large enterprises, IBM Blueworks Live costs $53 per user each month. This platform is perfect if your goal is to develop various processes to boost business efficiency. It offers multiple easy-to-use drag-and-drop tools that simplify designing and improving business processes.

Expert Advice:
If your aim is to develop diverse processes to enhance efficiency, IBM Blueworks Live is an excellent starting point. Its drag-and-drop tools make creating and refining business processes simple and accessible.

IBM Blueworks Live is a cloud-based platform designed for workflow management that helps businesses visualize and enhance their processes through mapping. It allows you to create clear diagrams of your operations, assign responsibilities to team members, and add detailed information at each step.

The tool features easy drag-and-drop options for building project workflows and comes with over 200 customizable templates for various business processes. You can also invite colleagues or external collaborators to review and edit your maps in real-time, fostering seamless teamwork in a shared online space. With flexible permission settings, you can control who can view or modify specific parts of the workflow.

Being entirely cloud-based means you can access your work from anywhere without needing to install any software, making it perfect for remote teams and on-the-go working. IBM offers three pricing options: a Basic plan starting at $53 per month, along with private and federal plans available upon request. A free 30-day trial is provided which grants full access and the ability to invite unlimited colleagues, supported by a wealth of tutorials and help resources to get you started.

IBM Blueworks Live offers an efficient way to streamline process improvement, document workflows, and enhance team collaboration in a secure, accessible online environment.

You can also invite colleagues or external partners to review your process maps directly from the platform’s dashboard, enabling real-time collaborative editing and management. The cloud-based nature ensures access from any device, anytime, streamlining your workflow development and process optimization efforts.

Pricing options include a starting plan at $53 per month, with private and federal plans available upon request, and a complimentary 30-day trial that unlocks all features and unlimited collaboration opportunities. With numerous tutorials and online support, IBM Blueworks Live makes process modeling accessible and straightforward for teams of all sizes.

Looking to easily visualize and improve your business workflows? Kissflow is one of the top Business Process Management (BPM) tools on the market. It allows you to get a clear overview of your processes, reduce manual effort, and streamline your operations with an intuitive interface packed with robust features.

Kissflow is a Business Process Management (BPM) platform that enables users to visualize, streamline, and monitor their workflows easily. It simplifies process mapping, allowing teams to create visual representations of projects and reduce manual work through an intuitive interface filled with powerful tools. The platform also supports process optimization, task tracking, work management, app creation, form customization, and more.

Kissflow features a customizable dashboard that lets you design your process flows visually without needing any coding skills. It includes a ‘Process Audit’ tool that provides printable and digital records of process steps, making it easy to review and improve workflows. The dashboard also offers comprehensive reporting capabilities, enabling you to track Key Performance Indicators, generate ad-hoc reports, export data, and analyze real-time analytics. You can even switch between views like list, matrix, or Kanban to better visualize your data.

Kissflow is designed to be team-friendly, allowing seamless delegation of control and responsibilities. You can assign different roles and permissions to team members, share projects, plans, and documents via a central hub, and receive notifications about deadlines and important updates. The platform also supports case management, enabling you to assign tickets, track issues, and manage workflows efficiently—all within a unified system.Tracking solutions, incident reports, and more are some of the functionalities available in these platforms.

Pricing:

Kissflow provides three different subscription options:

All plans include a free trial period, 40 hours of complimentary setup support, and an intuitive drag-and-drop process builder. Standard features encompass rule-based workflow routing, 22 types of custom fields, progress tracking, integrations between processes, and more.

Best suited for business process design ($950/month).

Nintex is a user-friendly, low-code Business Process Management (BPM) tool that simplifies process mapping, automation, and management. It features workflow automation, custom reporting, and analytics capabilities that help you achieve efficient results.

Expert’s Advice: If you’re looking for a straightforward, low-code platform to streamline your business workflows, Nintex could be an excellent choice. Its automation engine and analytical tools support effective process optimization.

The platform supports process visualization through maps, enabling continuous management and improvement. Nintex also enables digital forms to replace paper-based processes, capturing all necessary information electronically.

Additional features include dashboard personalization, bookmarking of key processes, and facilitating real-time collaboration and feedback across your organization—all aimed at refining your business operations.

Nintex provides quick options to set up stakeholders, approve changes with just a click, and establish mandatory sign-offs along with notifications directly from the dashboard. It uses RPA (Robotic Process Automation) technology to handle repetitive tasks such as document management, automated document creation, and more.

The platform also offers real-time process health summaries, including team engagement metrics, and tracks progress through intuitive data visualizations. It seamlessly integrates with popular business applications like Adobe, SharePoint, Box, Salesforce, Microsoft Office 365, and others.

Furthermore, Nintex includes a complete BPM suite with additional sub-products like Nintex Analytics and Nintex App Studio, providing a comprehensive workflow management solution.

Pricing for Nintex starts with two plans: Nintex Promapp Standard at $910 per month and Nintex Promapp Enterprise at $1400 per month. Both plans include process mapping tools, collaboration features, personalized dashboards, and more.

ProcessMaker is suited for medium and large organizations, costing $1495 per month. It is a low-code BPM software designed to simplify the creation and automation of business workflows, forms, and processes. It features a drag-and-drop interface for designing task sequences, decision points, forms, and models, allowing users to add business data, connect forms with data sources, and collaborate effectively.

The platform automates workflows to eliminate manual bottlenecks and data silos. You can create forms and user interfaces for data entry and approval processes, which can be integrated with email or Slack for quick actions like approvals or rejections. ProcessMaker also monitors process performance through an SLA-compliant dashboard and provides tools for building reports and charts that can be shared across teams.

It includes a scripting engine that supports custom scripts in languages like Java, JavaScript, C#, R, PHP, and Lua, adding flexibility for advanced automation. Additionally, it offers a Process Validation Engine that checks for errors and ensures BPMN syntax compliance.

Pricing for ProcessMaker includes three plans: Standard at $1495 per month, Enterprise at $2479 per month, and a customizable option. Interested users can request a free demo to evaluate the platform.

Process Street is ideal for small to mid-sized businesses, with plans starting at $12.50 per month, offering a straightforward way to manage recurring processes and workflows efficiently.

Process Street is a tool designed to help teams organize and manage their recurring checklists and workflows. It’s especially useful for assigning specific tasks to team members, onboarding new employees, setting up new clients, and monitoring daily or weekly responsibilities.

The platform features a straightforward interface with handy keyboard shortcuts and drag-and-drop options that make creating documents quick and easy. Once your checklists and workflows are set up, you can assign them to your team members and keep track of progress. The system automatically sends notifications to everyone involved whenever a task is completed, ensuring seamless communication and real-time updates.

The software also simplifies processes that involve approvals from third parties. Whether a process requires a single approval, sequential review, or multiple approval stages, Process Street handles it smoothly. Its integration with Zapier connects it to over 1,000 business applications, allowing for automation and enhanced workflow management. Users can also attach videos, images, and other files to better communicate instructions and updates. The activity feed and audit trail functions provide transparency by showing who did what and when, making it easier to maintain accountability across your team.

In addition to task management, Process Street offers extensive collaboration features that support multiple teams and organizations. Users can share checklists, monitor progress, engage in discussions, and assign tasks to specific team members. The platform provides unlimited API access, comprehensive customer support via email and live chat, and optional training sessions or strategic consultations to maximize its benefits.

Pricing for Process Street is structured into three plans: a basic package at $12.50 per user per month, a standard plan at $25 per user per month, and a customizable enterprise option. All plans come with a 14-day free trial that includes access to key features.

What is BPM Software?

Business Process Management (BPM) software is a digital tool that streamlines how companies plan, execute, and optimize their workflows. It helps identify bottlenecks and inefficiencies to improve overall productivity. By mapping out processes clearly and aligning them with the organization’s goals, BPM software empowers employees to deliver better value to customers. Highly regarded BPM tools include Monday.com, Kissflow, Process Street, and Appian, which are known for their robust automation and integration capabilities. Implementing BPM solutions can significantly increase conversion rates—tripling lead conversions into sales—and overall business efficiency, making them essential tools for modern organizations.

Many businesses aim to improve efficiency and cut costs, sometimes reducing expenses by around 14% and lowering overheads by 12%. When selecting Business Process Management (BPM) software, it’s crucial to identify certain key features that fit your company’s needs. Despite industry-specific differences, some functionalities are universally essential for effective BPM solutions.

Every organization has unique goals and deliverables, which depend on their industry, sector, and ownership structure. Nevertheless, there are fundamental qualities to consider when choosing BPM software.

Opt for BPM tools that support a wide range of third-party integrations. This allows you to unify multiple applications under one platform, streamlining workflows and boosting system capabilities without the need for outsourcing development projects. It’s beneficial to select BPM solutions compatible with popular apps like Mailchimp, Facebook, Shopify, Slack, JIRA, Github, Trello, Dropbox, and others.

Your BPM software should be scalable, accommodating your organization’s growth, increased revenues, and improved profitability. As your business expands, the software must adapt to your new size and requirements without incurring high costs or requiring significant changes mid-way.

For maximum adoption across your team, your BPM platform should be user-friendly. An intuitive interface with features such as one-click Gantt charts, forms, task lists, calendars, shared workflows, and customizable process templates makes it easier for users to navigate and manage tasks efficiently. Additionally, the platform should support seamless switching between views like Kanban boards and traditional formats.

Budget considerations are important regardless of your company’s size. While large corporations may have more flexibility, startups and smaller businesses need cost-effective options. To evaluate usability, look for free trials, clear pricing structures, plan durations, and renewal costs. For example, Monday.com offers a 14-day free trial allowing you to test features before making a commitment.

In a globalized business environment, software downtime can severely impact operations. Aim for BPM solutions that promise high availability—365 days a year if possible—and at least 99.9% uptime, ensuring business processes continue smoothly without interruptions. Companies like Monday.com and Appian are known for their reliable uptime records.

Excellent customer support is vital to address technical issues promptly and prevent productivity disruptions. Choose tools that offer 24/7 assistance via phone, live chat, or email. Additional features to consider include enterprise architecture modeling, process and form design, project management integration, data analytics, and social collaboration options.

Most BPM platforms provide a simple and intuitive dashboard to perform core tasks efficiently. To illustrate, I will use Monday.com as an example for demonstrating key BPM functionalities.

The initial step involves choosing a plan that best suits your business needs, purchasing it, then logging into your account. Once logged in, familiarize yourself with the dashboard interface to start managing workflows effectively.

Most BPM tools kick off by enabling you to set up project management boards. These boards summarize your project’s KPIs, milestones, progress status, and team member contributions. You can add new boards by clicking the ‘Add’ button, selecting ‘New from Template,’ and choosing a template according to your project’s focus. Templates are customizable, so feel free to modify them as needed. Once you’ve made your selection, simply click ‘Use’ to create your board.

When creating a board, you can select its visibility based on your sharing preferences. Options include:

Once you’ve chosen the visibility settings, click on the ‘Create Board’ button. Your final process management board will appear similar to this:

The interface allows you to click on various items, modify or replace texts, and use an intuitive drag-and-drop tool to reorganize elements. Hovering over icons reveals their functions. You can break down projects into small, manageable tasks and assign them to team members. Tasks can be grouped and categorized by week, phase, or month, making it easier to organize your workflow.

Adjust your board by adding Key Performance Indicators (KPIs) that you want to monitor. You can remove any KPIs that are no longer relevant. Additionally, you can add, modify, duplicate, resize, or reorder columns to suit your project’s needs. One major benefit of this software is the ability to set deadlines, create timelines, and collaborate effectively with your team to keep everyone aligned.

Image Source: Tuts+

You can invite team members to assign tasks directly to them. Once added, team members can update their progress, and everyone can view the current status, facilitating better planning and coordination. This feature supports real-time task tracking on the go. Additionally, you can generate individual reports and share progress files among team members, ensuring everyone stays informed and engaged.

Image Source: Tuts+

This functionality enables real-time task tracking, allowing team members to update their progress from anywhere. You can also generate individual reports and share progress updates easily, keeping everyone on the same page.