Top 7 Must-Have Marketing Project Management Tools to Watch in 2025

Today, businesses have an abundance of project management tools that cover nearly every aspect of operations. However, it’s important to select software tailored to specific needs, especially in particular departments like marketing.

Choosing the right marketing-focused project management software can significantly enhance your company’s results. Effective marketing strategies are crucial for campaign success and overall business growth, and the appropriate software ensures these strategies are implemented smoothly.

Software with dedicated features for marketing not only simplifies campaign management but also saves time, reduces expenses, and boosts overall productivity. This article ranks and reviews top marketing project management tools, helping you pick the best option for your organization. Let’s explore this topic further.

Here are some of the leading software options for managing marketing projects.

Zoho Projects offers a wide array of tools to help you bring your marketing plans to market swiftly. With features designed to facilitate planning, tracking, and executing marketing campaigns, it addresses common challenges like missed deadlines and budget overruns.

By providing robust progress tracking and task management, Zoho Projects boosts your team’s chances of success, allowing marketers to focus on creative and strategic tasks. Its integrated calendar simplifies deadline management, making it a solid all-in-one solution for marketing teams.

Effective user experience features allow teams to access comprehensive data on budgets, tasks, bugs, and more. This helps in making informed decisions and avoiding costly errors, with visualization tools that provide clear progress tracking and insights into areas needing improvement.

ThereThere are three subscription options available:

– Free: $0 per month
– Premium: $5 per user each month
– Enterprise: $10 per user monthly

All plans are billed on a per-user basis every month.

What I Like/Dislike About Zoho Projects

Positive Aspects:
– Managing all project issues is straightforward thanks to an intuitive interface.
– The platform offers a unified environment, so users only need to familiarize themselves with one system to start working effectively.

Areas for Improvement:
– Some of the more advanced features come with a learning curve, which might require additional time to master.

Recent Product Enhancements:
– The addition of web tabs within the platform, allowing links from third-party applications to be integrated seamlessly.
– Dependency details can now be accessed directly from both classic and standard task views.

You can get started with Zoho Projects by visiting this link.

Best suited for integrating marketing workflows.

Monday.com is a well-known project management tool that simplifies planning, tracking, and executing marketing initiatives. It enables teams to oversee all campaigns and assets from a single dashboard, promoting better collaboration and coordination.

Its visual interface allows users to quickly gauge project progress and identify any problem areas. Real-time notifications and updates ensure deadlines are met and nothing slips through the cracks. The platform’s ability to integrate with hundreds of other applications makes it adaptable to various workflows.

Key Features:

– At a glance, see project statuses and progress.
– Customize the platform to fit your specific workflow by connecting with numerous apps.
– Design marketing plans easily with visual tools.
– Keep everything on track with instant updates and notifications.
– Upload, store, and organize files centrally.
– Monitor time spent on tasks to ensure timely delivery.
– Utilize a wide range of templates to streamline initiation.

User Experience:

From the main task board, users can view daily tasks, along with details such as ownership, status, and type. This setup makes tracking responsibilities and progress straightforward.

Pricing:

Monday.com offers a free plan, which is great for testing out the platform before choosing a paid subscription. Their paid plans include:

What I Appreciate:

What Could Be Improved:

Start using Monday.com now.

Asana simplifies marketing project management by bringing all your functions into one platform, making it easier to track what needs to be done and when. The platform allows you to design custom workflows tailored to your marketing team’s unique requirements. Built with team collaboration in mind, Asana helps your team focus on the most important tasks by breaking down complex projects into smaller, manageable parts using features like task dependencies and subtasks. This setup ensures nothing is overlooked and helps keep your projects on schedule. Additional advanced features include request routing and time tracking, which enhance productivity and oversight.

You can build lists within projects to organize your tasks clearly and assign responsibilities to individual team members, making project management more streamlined. Asana simplifies tracking who is handling what, deadlines, and how different tasks interconnect. This clarity helps teams stay aligned and efficient.

A free tier offers a trial of the platform’s features. Paid plans are structured as follows:

Likes: It offers an effective framework for managing projects and facilitating teamwork. When combined with automation tools, it becomes even more powerful, streamlining workflows and reducing manual effort. Dislike: The abundance of features can be intimidating at first, making the learning curve quite steep for new users trying to navigate everything the platform offers.

Get started with Asana.

ClickUp is a highly versatile platform that helps ensure your marketing objectives are achieved on schedule and within budget. Its user-friendly design makes it suitable for businesses of all sizes, allowing you to control multiple marketing workspaces from a single dashboard. This centralization simplifies project management by consolidating tasks, milestones, and timelines, offering a clear view of what needs to be done and when. For teams looking to receive quick feedback and make informed decisions swiftly, ClickUp’s features, such as comment posting and notification alerts, are especially helpful.

The calendar view offers a clear overview of upcoming deadlines and scheduled tasks, making it easier to plan your week. You can also see who is responsible for each task and when assignments are due. This helps improve overall project coordination and ensures everyone stays on track.

A free tier allows you to try out the platform and determine if it suits your needs. Paid plans are structured as follows:

What I like: The quick-switching between different views is very convenient, and the platform constantly adds new features to enhance user experience. What I dislike: There is a steep learning curve due to the extensive features available, which may require some time to master.

Start using ClickUp today and explore all its features.

Celoxis is a comprehensive tool that combines agile project management with powerful automation and real-time collaboration. It helps teams complete projects within deadlines and on budget. Designed for marketing teams, it offers an all-in-one platform to plan, monitor, and report on projects, reducing risks that can lead to failure. With customizable reports and dashboards, users can visualize data according to their preferences. Recognized as one of the top marketing project management solutions, Celoxis suits organizations of all sizes. The platform’s advanced scheduling capabilities ensure efficient task management.Tasks are completed on schedule, and Gantt charts assist in visualizing your project data effectively. Risk management strategies help you avoid common mistakes that could lead to project failure, while time tracking ensures that each task is finished within its designated timeframe. Customization options allow you to adapt the software to fit your specific requirements, and the client portal provides a secure environment for sharing project information with clients. Issue tracking guarantees that issues are resolved promptly, and the Kanban-style interface offers a clear view of your project’s workflow and progress.

The dashboard simplifies project management by making it easy to see ongoing projects and key financial details such as revenue and expenses. Users can quickly access various reports with just a few clicks, streamlining the process of tracking project performance.

Regarding pricing, Celoxis offers different plans suited to different infrastructure needs: a cloud-based plan at $22.50 per user per month, and an on-premise option available with a one-time payment of $450. Some users appreciate the comprehensive feature set that eliminates the need for multiple software integrations, and the clean, minimalistic design prevents clutter. However, a drawback is that some features can be slow when working with large projects.

Recent updates have enhanced data visualization by supporting highly customizable reports, including charts, tables, and pivot tables. This allows users to create tailored reports that better suit their analytical needs.

Kissflow Project is especially suitable for marketing automation. It helps organizations streamline their processes and workflows, allowing teams to create custom sequences, monitor progress, and gain real-time insights into each project. Collaboration is simplified through various features that facilitate communication among team members. Designed to enhance teamwork and productivity, it is an ideal choice for businesses of all sizes seeking a user-friendly and versatile marketing project management tool.

Key features include multiple viewing options to suit different project management styles, task management for efficient tracking, contextual collaboration tools to support seamless communication, insightful real-time reports, and robust data security to keep your information safe.

Pricing is competitive, with various plans designed to fit different business needs, offering flexibility and value for teams looking to improve their marketing project management capabilities.

Choose from these Kissflow plans:

With over 150,000 companies relying on nTask for managing marketing projects, its popularity is evident. Designed with marketing teams in mind, nTask helps you plan, monitor, and collaborate on campaigns from beginning to end. The ability to systematically handle tasks and resources ensures projects are finished on schedule and within budget. The software offers various tools to help you avoid common pitfalls that often derail projects. Thanks to its intuitive interface, nTask suits organizations of all sizes, and you can manage multiple workspaces so all your projects, milestones, and tasks are centralized. If tracking the time spent on each activity is important, nTask makes that easy too. With teamwork at its core, you’re able to assign tasks specifically to team members, set deadlines, and facilitate collaboration.

nTask offers a free 14-day trial, allowing users to test the system before choosing a paid plan. The paid options are:

Other popular marketing project management tools not covered here include Trello, Basecamp, Workamajig, Functionfox, Jira, Slack, and Wrike.

Marketing project management software is a specialized tool for planning, tracking, and controlling marketing campaigns. It provides features tailored to coordinate and execute marketing tasks effectively. Additionally, these tools enable teams to share project details with colleagues and clients, ensuring everyone stays aligned and informed.

Given the focus on digital marketing, such tools come with an array of features designed to support campaign management. Here are some essential functionalities to look out for when selecting a software solution.

These platforms facilitate automating routine tasks, sharing files, and tracking project progress. Automation helps team members stay on schedule, prevents missed deadlines, and allows managers to concentrate on strategic activities. The ability to automate repetitive tasks ensures projects progress smoothly without constant oversight.

Effective teamwork hinges on seamless file sharing among team members. Using document management systems with proper access controls allows users to share files securely and efficiently. Such tools also enable creating workflows based on shared files. Messaging boards can be integrated for comments and notifications, enhancing communication within the team.

Effective work management is a vital aspect of marketing project management tools — demonstrating that tasks are being completed on schedule is key to avoiding missed deadlines. Therefore, providing clear updates on project progress is an essential feature of such software.

Resource planning

Managing resources effectively is another critical feature. Ensuring that your team’s needs are met is crucial for keeping projects on track. Resource management tools assist managers in identifying what resources are necessary and when, so they can allocate them efficiently.

Achieving profitability remains a primary goal for any business. In this context, workload management is vital within marketing project software. This feature enables managers to distribute tasks evenly, preventing overload on team members and ensuring everyone has an opportunity to contribute effectively.

Time tracking software integrated into marketing project tools allows managers to monitor how team members spend their working hours. This insight is crucial for optimizing workflows and ensuring productivity. Additionally, timesheets facilitate tracking billable hours, helping businesses recover costs and set realistic timelines for future projects.

Whether through Kanban boards or Gantt charts, visual views provide a quick overview of project status. This functionality helps managers promptly identify potential issues and adjust plans accordingly.

One of the key features is the ability to set up recurring tasks, which ensures that routines are completed on time. This feature also reminds team members of their responsibilities, helping maintain a steady workflow.

Invoicing software within marketing management platforms allows companies to track expenses accurately and send invoices to clients, facilitating timely payments and accurate cost recovery.

Whether your team relies on social media management tools or an in-house CRM system, your project management software should integrate smoothly. Collaboration tools even support teams using basic spreadsheets, enabling task assignment and progress tracking without leaving the platform, streamlining workflows.

An interactive onboarding process is vital for integrating new team members. Having task lists that new hires can be assigned helps managers ensure clarity around responsibilities, while customizable permissions restrict access to only necessary information, maintaining security and confidentiality.

Selecting the right platform ensures that anyone involved in marketing projects can efficiently do their part. The key users include:

In-house creative teams rely on project management tools to streamline task assignment, set deadlines, and monitor progress. These tools also serve as a central hub for storing and managing all creative assets, boosting collaboration.

Agency teams need software to oversee client campaigns, track deadlines, budgets, and scope parameters. Effective collaboration with clients and team members ensures everyone stays aligned.

Managing a marketing department involves coordinating multiple projects and personnel simultaneously. Good project management tools help track progress, deadlines, and team performance, ensuring efficient operations despite complex workflows.

When working with freelancers, project management software helps supervise their tasks, deadlines, and invoicing. It also allows for secure access, ensuring freelancers only see relevant project details, which maintains security and accountability.

Marketing project management software streamlines the handling of multiple marketing initiatives, consolidating management into a single platform. This centralization helps keep everyone informed and aligned, ultimately fostering a more efficient workflow. The best tools in this domain—such as Zoho Projects for comprehensive management, Monday.com for marketing integrations, and Asana for customizable workflows—are designed to boost productivity.

Are you currently using project management software? Which one do you prefer and why? Share your thoughts in the comments below. For further insights on StepThroughThePortal.com: Interested in starting a career in marketing? Discover various entry-level digital marketing roles suitable for beginners. Additionally, explore the top content marketing strategies to elevate your business to new heights.