Top 7 Virtual Conference Platforms to Watch in 2025—Ranked for Success

Whova is an all-in-one virtual event platform designed to facilitate live streaming of sessions, video replays, attendee engagement, virtual booths, and more.

Communiqué (established in 2001) offers a comprehensive virtual event platform that enables organizations to create stunning online events with cutting-edge design and high attendee engagement.

When participants join a virtual event with Communiqué, they enter a customizable lobby space where a welcoming video message can be played. From there, interactive hotspots on the screen guide users to various rooms such as the Auditorium, Exhibition Hall with booths, Resource Center, Networking Lounge, or other designated areas. The navigation bar at the bottom of the screen provides easy access to additional features and shortcuts for seamless event flow.

The platform offers extensive features designed to boost attendee participation, including:

Communiqué also distinguishes itself through exceptional customer support. Each client is assigned a dedicated project manager to assist with planning, building, and executing successful virtual events. Additionally, full support is provided during the event, ensuring smooth experiences for speakers, attendees, and organizers alike.

Organizations that rely on Communiqué Conferencing include:

With its sleek, professional interface, Communiqué provides a polished appearance for any virtual conference, making it ideal for organizations aiming for a high-quality presentation. The live chat functionality during events is intuitive and allows attendees to easily follow ongoing conversations.

Pricing for Communiqué is flexible, with options for both pay-per-event and unlimited yearly subscriptions. Contact them directly for detailed pricing and demo arrangements.

What I Like:

Disadvantages:

Start using Communique now.

Ideal for marketing and promoting your online events ($1.50 per attendee registration).

Eventzilla is a comprehensive virtual event platform that helps organize, run, and manage online events such as webinars, live streams, and conferences. It integrates seamlessly with popular video streaming services like Zoom, GotoWebinar, and ON24, allowing collaboration directly through your browser. From features like automated waitlists to scheduled email reminders, Eventzilla handles many repetitive tasks so you can focus on delivering a successful event.

Eventzilla streamlines registration with features like:

Eventzilla also enables you to create registration pages for online events, webinars, and live streams without coding. Its drag-and-drop editor makes editing or reorganizing pages quick and easy, and all pages are optimized for mobile devices automatically. Other key features include integrated screen sharing, HD recording, branded meeting rooms, breakout rooms, and live chat.

It provides built-in SEO and marketing tools, such as personalized email campaigns, discount coupons, and the ability to embed registration widgets on your website or Facebook page to promote your events. Additionally, you can create speaker profiles with relevant info and send certificates to attendees via email without coding. The dashboard offers insights into registrations, orders, and overall traffic, while Google Analytics integration allows tracking of sales, visits, and referrals. You can import attendee data via CSV files and generate custom reports.

The platform also offers a mobile app for attendees to view event details, sponsors, schedules, and more, available on iOS and Android. Event organizers can use a dedicated mobile app to monitor ticket sales, track attendance, and analyze revenue in real-time from anywhere.

Additionally, Eventzilla integrates with numerous business tools like PayPal, Stripe, Slack, Mailchimp, and Zoho using Zapier, making it easy to manage and monetize online conferences.

Eventzilla features a straightforward left-side menu, making navigation between tools effortless. Its intuitive design enables users to set up events without prior experience and simplifies embedding event widgets into websites or social media platforms for quick sharing.

Eventzilla offers three pricing options:

You can also experience a free demo or try the platform for seven days at no cost.

What I Like:

What I Dislike:

Ideal for hosting and promoting webinars at $34 per month.

Expert’s Advice

If you’re looking to host webinars easily without much fuss, Demio is an excellent choice. It allows you to run browser-based live events with just a few clicks and provides built-in marketing tools to help you promote your sessions. Setting up your webinars can be completed within minutes, making it very user-friendly.

Demio is a streamlined virtual events platform that simplifies hosting webinars. It allows users to create registration pages, live streams, and replay webinars easily. It also provides various marketing tools to promote your events successfully. You can customize your branding by adding your logo and other branded elements. Demio supports HD streaming of presentations and can display multiple webinars or facilitate group sessions. For a detailed review, visit my full Demio review at the link below.

Demio’s “Hybrid Event” feature allows you to present both live and pre-recorded videos in a single session. You can also play recorded presentations on-demand at any time. Its features include an easy-to-use call-to-action button, single-click access to webinars, customizable registration and thank-you pages, and options for direct video sharing. It offers numerous tools for event planning, email reminders, and marketing promotion, enabling you to effectively reach and engage your audience.

The platform facilitates sharing videos, uploading presentations, running interactive polls, distributing gifts and handouts, and more. All these features are designed to help you actively engage and connect with your audience during virtual events.

You can monitor live results and key statistics during the event, sharing them as social proof to boost engagement. The platform also enables interaction via public or private chat, emoji reactions, and mentions of specific participants. Attendees can be granted webcam or microphone access, allowing them to speak during the session. Sessions can be automatically recorded for sharing afterward across different platforms. Additionally, you get insightful analytics on registration rates, audience engagement, and dropout times. Demio supports multiple browsers and platforms, including iOS, Android, Chrome, Safari, and Mozilla Firefox.

Demio makes sharing your screen with participants simple, making it ideal for presentations and demonstrations. The chat feature allows real-time Q&A during your presentation, and a clear preview of all active speakers helps you stay organized and aware of who is talking.

Demio offers three subscription levels:

All plans come with a 14-day free trial, giving you a chance to explore the platform before committing to a purchase.

Advantages:

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Ideal for in-depth analytics and detailed participant reports (€69 per month, billed annually).

Livestorm is a virtual event platform and video communication tool designed to host product demonstrations, live webinars, training sessions, and internal company communication. It allows your participants to join a webinar via a simple link without needing to install any software. The platform is compatible with all major browsers including Opera, Chrome, Safari, and Internet Explorer, and supports hosting multiple high-definition webinars simultaneously.

h4 class=”wp-block-heading”>Key Features:

Getting started with Livestorm is straightforward. First, you plan and set up your virtual event, including creating registration pages and configuring automatic email reminders. Then, go live and engage with your audience by sharing your screen, participating in polls, and conducting Q&A sessions. The platform also allows for multiple interactive features such as sharing pre-recorded videos, hosting one-on-one meetings, and embedding sessions into your workflow using scheduling tools like Calendly. You can automate the start and end of webinars, trigger recording playback, and share screens with multiple attendees. It supports real-time chat, polls, and Q&A for interactive engagement. Additionally, Livestorm makes it easy to conduct personalized meetings, gather feedback through polls, and handle questions efficiently during the sessions.

Finally, you’ll receive a comprehensive analytics report along with detailed profiles of registrants and participant data. The platform also allows you to monitor where registrations are coming from, including the referrers for each sign-up. Moreover, it supports multiple languages, integrates seamlessly with tools like Zapier and Slack, and complies with GDPR regulations.

User Experience:
With clear indicators showing when a session is live or recorded, Livestorm stands out as one of the most user-friendly virtual conference solutions. Its features—including chat, questions, polls, and participant tabs—make it straightforward to keep track of important interactions and manage the event effectively.

Pricing:
Livestorm offers three subscription options:
– Basic: A free plan with limited features.
– Premium: Costs €69 per month, billed annually.
– Enterprise: Custom pricing based on specific needs.
The Basic plan limits events to 20 minutes, while the Premium plan allows sessions up to four hours long.

What I Like and Dislike About Livestorm:
Likes:
– The email automation features help keep conversations organized and accessible.
– Its simple, browser-based interface makes it easy for users who aren’t tech-savvy to participate.

Dislikes:
– The setup process for webinars can sometimes be a bit confusing and might require a learning curve.

Product Updates:
Recent enhancements include:
– A new Leave Event Button, helping organizers manage live sessions more effectively and keep everyone synchronized.
– Customizable virtual backgrounds, allowing you to tailor the look and feel of your event to match your branding.

You can try Livestorm for free today or check out my full review for more insights.

Whova Overview:
Whova is recognized as the top all-in-one virtual conference platform, offering a range of interactive features and customizable options. It operates on a quote-based pricing model, catering to different organizer needs.

Expert’s Advice:
If your goal is to facilitate various types of audience interaction—such as live polls, chat, Q&A sessions, and more—Whova is a fantastic choice. Its extensive feature set enables flexible webinar management while providing your attendees with ample opportunities to engage actively.

The platform is designed to support diverse interaction styles, making it suitable for different event formats and engagement strategies.

Audience Interaction:
Whova excels at fostering engagement through features like live polling, chat, and Q&A, empowering hosts to run dynamic and interactive webinars that encourage participant participation.

Pricing:
Whova’s pricing is quote-based and tailored to your specific requirements, so you can get a customized plan aligned with your event size and features desired.

Overall, these tools offer comprehensive solutions for hosting successful virtual conferences, each with its own standout features depending on your needs.

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Whova is a comprehensive virtual event platform designed to stream sessions, replay recordings, engage participants, create virtual exhibitor booths, and more.

It integrates seamlessly with all major video streaming services, allowing you to manage videos and session details from a single dashboard.

The platform is accessible across all devices—including laptops, tablets, and smartphones—making it easy for attendees to join discussions and attend sessions anytime, anywhere.

Additionally, you can host paid sessions with access restricted to attendees holding premium tickets. This ensures that session videos are exclusively available to registered participants. You can also moderate sessions conveniently via your phone or web browser.

Whova provides many interactive features similar to live events, including real-time polls, Q&A sessions, and chat functionalities, enhancing attendee participation and overall engagement.

To boost interaction during conferences, Whova offers several engagement tools:

Moreover, Whova generates detailed insights about attendees, providing profiles and engagement metrics. You can organize virtual meet-ups for specific groups and connect with other participants who share similar interests or backgrounds.

The platform also supplies special features for exhibitors and sponsors, such as customizable virtual booths, downloadable brochures, recorded presentations, and online coupons or giveaways. You can even embed live streams for live demonstrations or interactive sessions.

If you want your attendees to access your event via both desktop and mobile devices, Whova provides an excellent user experience. Its intuitive interface allows participants to easily navigate through tabs for chat, Q&A, and other features with just a few clicks.

Pricing: You can request a customized quote tailored to your needs, considering factors like attendee count and event duration.

Likes:

Dislikes:

Start your virtual event journey with Whova.

Ideal for engaging with your participants during a virtual event, priced at $499 annually.

WebinarJam is a cloud-based platform for hosting various virtual events like webinars, online meetings, and live streams. It supports up to 5000 attendees and six speakers in a single event, though sessions are limited to four hours. The platform is compatible across all devices and offers high-quality video and audio streaming at 30 frames per second, ensuring a seamless experience. To increase engagement, attendees can participate via live chat, ask questions, comment, privately chat, and receive sticky announcements.

It can automatically record live broadcasts in HD, with a “Replica Replay” feature to display all event activities second-by-second. You can schedule Replays or live sessions, run recurring series, and set your live room to stay open continuously.

WebinarJam also allows inviting attendees as speakers, who can share their screens or broadcast via webcam, and easily switch between attendee and speaker modes. The platform has dedicated apps for iOS and Android devices, enabling you to host or join streams on the go.

To help create engaging registration pages, it includes a drag-and-drop builder along with pre-made templates. Additional tools include split testing, unlimited free hosting, and options to activate or deactivate offers during registration. Other key features for hosting smooth virtual conferences include scheduling email and SMS follow-ups, displaying clickable offers during the event, a panic button for emergencies, and interaction tools like polls and surveys. You can also upload presentations in any format, annotate on your screen, and draw to emphasize points.

Additional functionalities include Q&A features, one-click registration, integration with Zapier, live file and video sharing, and performance analytics.

WebinarJam offers three subscription plans:
– Basic at $499 per year
– Professional at $699 per year
– Enterprise at $999 per year

All plans include essentials such as live chat, automated recordings, email and SMS reminders, page builder, polls, drawing tools, and more. The Professional and Enterprise tiers also provide exclusive features like the Panic Button and Always-On room, along with a 30-day money-back guarantee.

Ideal for small to medium-sized groups (Free for up to 100 participants).

Airmeet provides a comprehensive virtual event experience, enabling hosting of meetups, expos, summits, and conferences. It features a dedicated backstage area where speakers can connect with organizers privately before and after events. Multiple hosts can manage sessions simultaneously, sharing screens and managing interactions efficiently within a single video call. The platform offers real-time analytics during broadcasts and allows recording for later review. Presenters also have the option to display their video feeds in split or multi-screen formats. Several interactive tools are included, such as live polls, hand raising, chat functions, emoji reactions, and Q&A sessions. Custom branding options are available for webinars to match your organization’s style, along with tools to send reminders and alerts to participants. Detailed profiles of speakers and attendees help facilitate targeted networking opportunities, and integrated social media promotion boosts event visibility. Additionally, sponsors can sell tickets directly through the platform, conduct surveys, or gather feedback post-event. Other features include attendee management, sponsorship and ticketing options, session recordings, activity monitoring for staff, and two-way audio. Pricing plans include a free tier supporting up to 100 users and a paid standard option starting at $99/month, with capacity for 100–1000 attendees and up to 10 organizers in larger plans.

Popular for collaboration and screen sharing, priced at around $40/month.

Zoom ranks among the top virtual meeting platforms, widely used for hosting online conferences, webinars, and training sessions while supporting HD video across devices. It’s also recognized as one of the leading meeting management tools in its category. The platform enables wireless content sharing and simultaneous multi-desktop sharing within a single meeting. It supports large-scale webinars with up to 100 participants actively sharing and up to 10,000 viewers in view-only mode. Special features include Zoom Rooms for Touch, which facilitates collaborative content sharing and whiteboards that participants can co-annotate using their smartphones, desktops, or tablets. This interactive whiteboard experience enhances real-time collaboration during meetings.and Zoom Rooms. This platform allows you to open and manage up to 12 whiteboards at the same time, with the capability to save all your whiteboard sessions securely.

Its key features include breakout rooms, live streaming, on-demand content, real-time support, polls, and Q&A sessions. You will also receive detailed reports on registrants, attendance rates, participant engagement, polling results, and Q&A interactions.

You have complete control over various actions such as muting or unmuting panelists, promoting attendees to panelists, providing audio and video privileges to panelists, and managing rooms based on location and roles. Additionally, other features like Scheduling Display and Digital Signage are available to support your branding and administrative needs. The platform integrates seamlessly with major CRM, marketing tools, and video platforms like Salesforce, Kaltura, and Pardot.

In terms of security, Zoom offers encryption, role-based access controls, passcode protections, waiting rooms, and more. The pricing plans start at $40 per month for each host. For more options, check out my article on the best Zoom alternatives.

9. vFairs.

Best suited for hosting virtual trade shows (pricing available upon request). vFairs is a comprehensive virtual event platform that facilitates online and semi-online webinars, trade fairs, and conferences. It features a chat room option with one-on-one audio and video support, and it integrates with top CRM and marketing systems.

One of its standout features is the 3D booth experience, which gives attendees a realistic trade show feel and simplifies event marketing. The platform’s 3D poster hall allows organizers to share collected content and enable attendees to browse and interact with creators all at once. Attendees can even create product wishlists from visited booths, helping organizers understand audience preferences and tailor marketing strategies accordingly.

This platform is mobile-friendly and allows you to customize registration forms with your branding elements to gather relevant attendee information. Its notable features include scheduling live webinars, group and individual chat rooms with multimedia support, round-the-clock customer support, and tools to boost interaction through live Q&A sessions and polls. It also offers options for presenting downloadable documents and visual content during events, along with analytical reports to measure event effectiveness.

The platform is packed with gamification options such as leaderboards, trivia quizzes, and scavenger hunts to increase participant engagement. It supports multiple languages including English, Mandarin, Spanish, and Arabic. Pricing is quote-based, and you can contact vendors for a free demo.

10. ClickMeeting.

Ideal for hosting webinars and large virtual events at $25 per month, billed annually. ClickMeeting offers a robust platform for engaging online gatherings, with features tailored for both small webinars and large-scale virtual conferences.

ClickMeeting is an online platform designed for hosting paid and automated webinars, large virtual events, and more. It enables live streaming your content simultaneously on Facebook or YouTube to attract a wider audience.

In addition, it features a “Huge Virtual Events” option capable of accommodating up to 10,000 participants and supports multiple users working together through shared accounts. This allows event organizers to reach vast audiences and collaborate seamlessly. The platform also lets you send personalized invitations, build branded registration pages, and utilize customizable email templates complete with registration calls-to-action to promote your events and send reminder emails.

ClickMeeting’s array of core features includes screen sharing, moderated private chats, on-demand webinars, detailed analytical reports, automated session recordings, social media sharing options, and an integrated address book to manage contacts easily. You can broadcast live on Facebook and YouTube, run polls, conduct surveys, and hold Q&A sessions to boost engagement. Its whiteboard feature provides drawing tools, text boxes, erasers, and shapes to help illustrate ideas during your presentation, enhancing interactivity.

The platform supports creating specialized webinar rooms for various purposes like training, product demonstrations, or marketing campaigns. You can set up a waiting room to outline the agenda before the webinar begins, and customize its appearance with your branding elements. Additionally, Chat translation is supported in 52 languages, with real-time automatic detection and translation, ensuring smooth communication across language barriers.

Moderators can manage Q&A and private chats effectively, and attendees have the option to join via toll-free dial-in numbers. Feedback can be collected through performance ratings, helping you gauge success. Detailed analytics reports provide valuable insights into event performance, enabling data-driven marketing strategies.

ClickMeeting offers three flexible plans, including:

All plans include a 30-day free trial and the ability to host unlimited virtual events.

What Are Virtual Conference Platforms?

Virtual conference platforms enable organizations to host large-scale online events without physically gathering participants. As social distancing measures increase, these platforms eliminate the need for travel, making events more accessible. Similar to webinars, they support features like interactive content, video recordings, polls, and surveys, creating engaging online experiences for attendees.

What Features Are Essential for a Virtual Conference Platform?

Different businesses have varying needs, but there are core features that are vital for effective virtual conferences. What your organization requires will depend on your goals, but the following features are generally considered essential.

Breakout Rooms. These are smaller sub-rooms created within the main conference for breakout sessions, allowing participants to collaborate in focused groups. They facilitate better interaction and personalized discussion, making large events more manageable. Platforms like Zoom provide breakout room capabilities to enhance productivity and group discussions.

Third-party Integrations. To enhance functionality, many conference platforms support integrations with external tools such as email marketing services (MailChimp, Aweber), customer relationship management (CRM) systems, or collaboration apps. This reduces the need to switch between multiple applications and streamlines workflows.

Reporting and Analytics. Understanding attendee engagement and session performance is crucial. Analytics tools provide insights into participation levels, session attendance, and overall event success, helping organizers optimize future events and improve attendee experiences.A virtual conference platform provides real-time feedback for hosts to enhance various aspects of the event. It is essential that your platform displays comprehensive engagement metrics such as registration numbers, attendee counts, polling participation, and more to gauge the success of your event effectively.

A key feature of an ideal conferencing system is automatic recording. This allows your virtual events to be captured without manual effort, making it easy to embed these recordings on your website for attendees to revisit at any time. Sometimes, hosts may also want to review recordings as examples or for future reference. Using platforms like WebinarJam that support automatic recording ensures you don’t miss capturing important sessions.

An effective virtual event platform should offer full-spectrum ticketing solutions to manage registrations smoothly for webinars and conferences. Features such as barcode or ticket scanning, online ticket sales, kiosk management, mobile and on-site ticketing, and ticket brokering are crucial for a seamless registration process and access control.

Polling is an excellent method to collect audience input during webinars by providing single or multiple-choice questions. It’s an effective way to gauge public opinion and gather feedback. The best conferencing tools support multiple polls in a single session and may also offer anonymous polling, which can be beneficial in many contexts.

Screen sharing is an essential feature for collaboration and presentation. It allows hosts to display text, images, graphs, charts, diagrams, and numerical data during sessions. This feature is particularly vital for remote presentations. Additional functionalities like whiteboarding, chat messaging, high-definition presentation sharing, virtual event management, dedicated event apps, and one-click registration options further enhance the event experience.

Most virtual conference platforms operate in a similar manner and are designed to be user-friendly, especially given their increasing popularity. For example, using Zoom, users can join meetings via web browsers (primarily for hosts) or through mobile apps, compatible across devices like smartphones, laptops, and desktop PCs.

1. Joining a Meeting
Attendees simply select the ‘Join Meeting’ option, then enter the meeting ID or personal link that appears in a pop-up window to access the session.

2. Organizing a Meeting
To host a meeting, open the Zoom app on your device and log in. From the main screen, select ‘Host a Meeting’ and choose an option: with video off, with video on, or screen sharing only. When you initiate a host session, Zoom will prompt you to enter relevant details such as the meeting topic, host name, passwords, invite links, and participant IDs.

3. Inviting Participants
Zoom allows you to invite others by sharing a direct link, passcode, or sending invitations via email. This flexibility makes it easy to coordinate and ensure all participants have access to the session.

This image shows participants in a Zoom conference. Additionally, Zoom cleverly integrates with Google Calendar to automatically block out dates and times, helping users plan without overlapping meetings.

A 4. Record Conferences feature is also available in Zoom. You can set your meetings to be recorded automatically, simply by adjusting the settings. Navigate to: Settings > Recording and enable the automatic recording option. This way, all your conferences will be saved without extra effort.

Attendees can also save meeting recordings if the host has enabled automatic recording. They just need to click the ‘Record’ button during the session. Participants can mute themselves, turn off their videos, and leave the meeting whenever they want. If a meeting runs past its scheduled time and ends automatically, users can rejoin using the same link. Another major advantage of Zoom is its availability via Chrome and Firefox extensions, allowing users to join meetings directly through their browsers without needing the app, provided they have an internet connection.

These platforms are some of the best options for hosting virtual events based on their key features and pricing plans. Most tools include standard functionalities like polling, surveys, screen sharing, analytics, and private messaging. But your final choice depends on your specific business needs.

For those seeking a platform with advanced marketing and promotional features, Communique and Eventzilla are excellent options. If your focus is on live interaction, collaboration, and engaging with your speakers and attendees, WebinarJam and Zoom are highly suitable.

For hosting virtual trade shows, vFairs stands out with features like 3D booths and digital posters, making it perfect for showcasing products and attracting visitors.

Which virtual conference platform are you planning to use, and what influenced your choice? Let us know in the comments below. If you’re considering webinars specifically, don’t miss my detailed review of the best webinar software of August 2025.